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Metalogix Archive Manager for Files 8.1.1 - Administration Guide

About the documentation Enterprise Manager – Common Part
How to manage more Archive Manager servers Restrictions tab Settings tab Scheduler tab Archive tab Post Processing tab Statistics tab System context menu
Other functionality Addendum

Archive-Restore

This view of the Archive tab is reserved for manual archiving/restoring of files/folders and Archive Manager context menu for folders is also accessible here. In the left pane you will see a list of all disks displayed. Simply click on the plus (+) sign to unfold the folder structure of the desired disk.

NOTE: Different icon with a red sign attached to it (ARCHIV~1_img19) denotes files that are not archivable in general or at the present moment; they are e.g. used by another program.

a-archive tab

To archive with Archive Manager for Files you just need to select the desired file or select the desired folder either recursively or non-recursively. Then click the Archive button. The file is archived and replaced with a shortcut.

 

Non-recursive folder selection

1.Click on the Archive tab.

2.In the left pane, click on the plus (+) sign next to the desired disk to unfold its structure.

b-nonRecursive1

3.Locate the desired folder in the left pane and then click on it to display its content in the right pane. On the screenshot below you may see that none of the files are selected.

b-nonRecursive2

4.To select that folder non-recursively: in the left pane click ONCE on the check box next to it. After clicking on the check box of the desired folder, all files residing there become selected.

NOTE: You may notice that the check box of the parent folder is filled with grey color. A selected check box filled with grey color is typical for non-recursive selection.

b-nonRecursive3

 

Recursive folder selection

 

1.Click on the Archive tab.

2.In the left pane, click on the plus (+) sign next to the desired disk to unfold its structure.

3.Locate the desired folder in the left pane and then click on it to display its content in the right pane.

4.To select that folder recursively: in the left pane click TWO TIMES on the check box next to it to.

After clicking on the check box of the desired folder for the second time, everything down the path becomes selected (i.e. all its subfolders as well as files).

 

NOTE: You may notice that the check box of the parent folder is filled with white color. A selected check box filled with white color is typical for recursive selection.

 

c-recursive

 

NOTE: To select a specific file you just need to unfold the folder structure and locate the relevant folder in the left pane of the Archive tab. Its content gets displayed in the right pane. Then select the desired file/files in the right pane, simply by clicking on their respective check boxes.

How to archive a folder/file manually

 

1.Click on the Archive tab.

2.Locate the desired folder/file in the left pane.

3.Select the check box of the desired folder, either non-recursively or recursively (see the sections “Non-recursive folder selection” or “Recursive folder selection”); or select the check boxes of a desired files in the right pane.

4.Then simply click on the Archive button located in the lower right corner.

d-archive manually1

 

IMPORTANT NOTE: Default retention category is used at manual archiving. If no retention category is set as default on the Settings / General tab an Archive options window is displayed. In this window you can choose from the already existing retention categories.

The Archive option window can be also called when you keep the CTRL key pressed and click the Archive button. It allows you to choose a retention category at manual archiving.

 

d-archive manually1b

 

5.During archiving a popup window may be displayed informing you that archiving is in progress. When archiving is over simply click Close to close the window.

 

d-archive manually2

 

6.You may notice that archived files are displayed with an icon, indicating that they were replaced with a shortcut.

NOTE: In some cases archived files are not displayed with an icon. This is no error. It only means that the original file was too small; it was archived but there was no use to replace it with a shortcut. You may check it by selecting the desired file and unfolding the Versions tab. (See below)

d-archive manually3

 

NOTE: To clear selection when archiving is over, simply click the Clear selection button.

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