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Metalogix Archive Manager for Exchange 8.3 - Administration Guide

Introduction About the Administration Center Tools, Options and Settings Manager view
Groups tab Settings tab Public folders tab Jobs tab Retention tab – Retention Categories management Locations tab
Status view Archive view Post Processing Advanced Search Appendix

Restore To

One or more archived emails can be restored to another location.

Steps to restore emails to another location

1.Right-click the selected email(s) and choose Restore a copy from the context menu.

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2.The Restore window opens.

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a.To specify a destination mailbox folder click Change. The Mailbox folders window opens.

b.Click Change to choose another mailbox or click Refresh to display the folders in the selected mailbox.

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c.Select a folder from the list of folders and click OK to close the window.

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d.Check Delete all versions of the item to restore the email to the mailbox and delete all other versions.

e.Check Restore shortcut only to restore only the shortcut.

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NOTE: Either the shortcut or the email is restored to the mailbox even if the original shortcut/email is also in the mailbox, i.e. duplicate items can be created. If no check box is selected, the email is restored to the mailbox without marking any version for deletion.

3.Click Start to restore the selected emails to the new destination.

Save search result to file

You can export all the items in the search result to an XML file.

Steps to export data

1.Right-click anywhere in the search result list and choose Save search result to file from the context menu.

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2.The Save export file window opens.

3.Specify the name of the file and click Save.

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Export data

Archive Manager for Exchange allows exporting of found items to a mailbox or PST file by running export tasks. Administrator can even export emails saved in several search result files by adding one or more documents to one export task.

Steps to export search results

1.Right-click in the result list and from the context menu choose Export data.

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2.The Export tasks window opens. You can also open this tool when you click Export tasks from the Tools menu. For more information about exporting data see Export Tasks.

Mark for deletion

This function marks selected documents as deleted. Only documents marked as deleted can be purged from archive after their retention time (and eventually keep-alive time) is over. They will be COMPLETELY DELETED via the Delete Files job, if such is scheduled.

Documents that are not marked as deleted will be never purged (except you have defined Delete time for them).

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NOTE: For more information on retention times see the section “Retention tab”.

Steps to mark items for deletion

1.Right-click the selected item in the search result list view and select Mark for deletion option from the context menu.

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2.Then click Yes. As a result the item will be marked for delete. It won’t be accessible in the Archive Manager for Exchange/Archive view on the Archive tab, neither in the ArchiveWeb application. However, it can be still found through the Advanced search.

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TIPS: Undelete feature of Archive Manager for Exchange allows user to list archived items that are marked for deletion in Outlook folder. If the Undelete feature is implemented, the user can perform Undelete operation on such items marked for deletion. After the undelete operation the item(s) will have the same status as regular archived items. Upon expiration of their retention time they will still reside in the archive.

 

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