In previous sections we have described five pre-defined types of jobs. All of them are unique. The fifth one, the normal type is used for archiving of emails of a specific group. There are no limitations as to the number of normal jobs.
To define a Normal job:
1.In Manager view, click on the Jobs tab.
2.Click with your right mouse button inside the left pane. A context menu appears. In the context menu select New job.
3.In the Job Settings window that appears, select Normal on the General tab. Do not forget to enter a name in the Job name text box.
4.Then specify your scheduling criteria on the Retention, Scheduler, and Compression tabs. Finish by clicking OK.
NOTE: To archive emails of a specific group, the job has to be assigned to that group (see the following section How to archive emails of a group via a job).
Jobs that you create will be displayed in the left pane on the Jobs tab (in Manager view). Under the Status field you may check their current status.
·Scheduled (displayed green) means that the job is scheduled and currently archiving emails or in a stand-by mode until it restarts again;
·Stopped (displayed red) means that the job, although might be scheduled, is currently not active.
In the right pane you will see the respective jobs settings displayed.
Change the status to Scheduled simply by clicking on the Schedule button or by right-clicking the respective job and selecting Schedule in the context menu. You may stop an already scheduled job by clicking on the Stop button or by right-clicking the respective job and selecting Stop in the context menu.
At the bottom of the right pane you should specify the backup time, in other words the period during which jobs are not supposed to run, in order to enable database backup. If it is not set, no archiving is possible. Just enter the time in the Backup start time and Backup stop time fields and then press Update. You may for instance schedule your database backup over night. Pay attention to this backup period, as no jobs should be running at that time.
NOTE: Jobs which are running at the moment are highlighted in green in the Existing jobs pane of the Jobs tab.
On the figure below you can see the Group tab of the Manager view. List in the left pane displays groups of users synchronized with Archive Manager. Some group icons are displayed in green, the others not. Green indicates that the group has been activated for archiving.
When you select a group on the Groups tab its properties are subsequently displayed in the right pane.
The right pane is useful as there you can see some of the groups properties. For example on the previous figure you can see that SEA Pilote is activated for archiving (Enabled: Yes), scheduling will be done with 9pm-archiving (Scheduled in job: 9pm-archiving), Outbox and Deleted items folders are excluded from automated archiving (Exclude folders: Outbox, Deleted items), all files bigger than 10.24 MB will be archived (Archive files bigger than: 10.24 MB), message classes that will be archived include IPM.Note, IPM.Post, IPM.Document (Included message classes: IPM.Note, IPM.Post, IPM.Document).
NOTE: For more information on group settings see the section Setting criteria for group archiving.
To archive emails of a group via a desired job:
1.In Manager view click on the Groups tab.
2.Right-click a desired group and, in its context menu, click Properties to open its Properties window.
3.On the General tab check if that group has been activated for archiving (the Allow to archive check box must be selected). Then click Apply.
4.On the Scheduler tab select the desired job in the Selected job dropdown menu. Click Apply and OK to confirm all.
Job settings cannot be changed while the job is scheduled or running. You need to stop it first.
To change job settings:
1.In Manager view, click on the Jobs tab.
2.Select the desired job. Then click on the Stop button in the right pane. (Or you may right-click the respective job and in its context menu click Stop.)
3.Then click on the Change button () next to the Stop button (or right-click the respective job and, in its context menu, click Change settings).
4.In the Job Settings window specify your new settings on the respective tabs.
5.When it is done, do not forget to click on the Schedule button () in the right pane to schedule the job again (or right-click it and, in its context menu, click Schedule).
Steps to start a job running immediately:
1.Go to the Jobs tab in Manager view.
2.Select the desired job either stopped or a scheduled one. Right-click it and in the context menu select Start now! The respective job will start running immediately.
NOTE: Jobs which are just running are highlighted in green in the Existing jobs pane of the Jobs tab.