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Metalogix Archive Manager for Exchange 8.1.1 - PST Importer Administration Guide

How to start uploading .pst files immediately

 

Files found by the Gatherer service will be uploaded depending on the upload start time specified for that specific computer. You may, however, start uploading even immediately, if necessary.

To start uploading .pst files from a desired client computer immediately:

1.

On the PST Gathering menu select Clients and PST files. The Gatherer management window opens.

2.

In the Gatherer management window select the desired client computer in the left pane, right-click it and in its context menu select Tasks / Upload now. (If no .pst files are displayed, you need to search for them first: in the context menu select Tasks / Search now). Uploading starts immediately, although nothing is displayed right away in the right pane.

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3.

When you start clicking on the Refresh button on the toolbar (see the screenshot below), then the Status in the right pane changes gradually as files are uploaded. You may see there UPLOADED, ERROR, and even UPLOADING – indicating that at the time the respective file is being uploaded.

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ERROR indicates that the respective .pst file couldn’t be uploaded because even though it was found by the Search function and displayed in the right pane, before uploading took place it had been for instance deleted from the disk. To find out what kind of error occurred, right-click the respective .pst file and in its context menu select Show error information.

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In our example the file Dc321.pst was removed from its original path and therefore it couldn’t be uploaded.

To upload the file in this case, search for it again as described in “How to start searching immediately for .pst files”. When it gets displayed in the Gatherer management window, right-click it and in its context menu select Upload file(s) option.

For all files displayed in the right pane of the Gatherer management window you may see columns indicating for each .pst file its destination mailbox, destination folder, password protection, status, whether it is enabled for upload or not, its original path, and size.

How to import and archive uploaded .pst files

 

Files uploaded to the PST Import Server computer either by the scheduled uploading set on PST Importer\PST Gathering\Clients and PST files \Clients\Default settings\Upload tab (described in “Upload tab”) or out of scheduled time (described in “How to start uploading .pst files immediately”) can be now imported via the Importer wizard to their destination mailboxes and destination folders and then archived.

 

To import and archive uploaded files:

1.

On the PST Gathering menu select Clients and PST files. The Gatherer management window opens.

2.

Click the Import wizard icon to open the import wizard.

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3.

The PST Import wizard window opens with the list of uploaded .pst files. Select those which you want to import and click Next.

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4.

The Summary window opens. In the Number of threats text box you can set the number of threats. The more threads, the higher speed of importing. However, it means also a higher network load. Then click Finish.

NOTE: -1 in the picture below means that the default owner will be used at importing. Other number indicates the MBXID (mailboxID) of the owner.

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5.

In the next window click Close when the process is finished.

6.

Imported and archived .pst files’ status in the Gatherer management window turns to PROCESSED.

How to disable uploading of a .pst file

 

Not necessarily all .pst files found by the Gatherer service need to be archived. In such cases no uploading is necessary.

To disable uploading of a certain .pst file or files which were found by the Gatherer service:

1.

On the PST Gathering menu select Clients and PST files. The Gatherer management window opens.

2.

Select the desired client computer in the left pane. In its right pane select the desired file/files for which uploading should be disabled. Right-click it/them and in the context menu select Disable automatic upload. Then the status in the Upload column changes for the respective .pst files to No.

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NOTE: Files that were disabled for upload can be enabled again. Should you want to enable a .pst file for upload, proceed as described above and select the Enable automatic upload command. Then the status in the Upload column changes for the respective .pst files to Yes.

How to set properties for a .pst file

 

For .pst files found by the Gatherer service you may want to change their properties, such as destination mailbox, destination folder, uploading settings (enable/disable) etc.

To change properties of a .pst file found by the Gatherer service:

1.

On the PST Gathering menu click the Clients and PST files command.

2.

In the Gatherer management window select the desired client computer in the left pane. All files found by the Gatherer service will be displayed in the right pane.

3.

Select the desired .pst file in the list, right-click it and in its context menu select Properties. Its Properties window opens.

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4.

In the Properties window simply change the settings on the Settings tab.

You may set the default target mailbox, by clicking Default or specify a desired one by using the Browse button.

Should you wish to specify another destination folder, not the default one, select the specific folder option and then either enter the name of that folder or use the Browse button to set the folder.

 

IMPORTANT NOTE: It is possible to create a unique folder for every imported .pst file. This is advantageous since items of more .pst files will not be mixed in one folder and user defined sorting will be preserved.

To create this unique folder for every .pst file, enter one of the following tags:

 

%PSTNAME%

-

it will be replaced by the display name of the .pst file

%PSTFILENAME%

-

it will be replaced by the file name (without extension) of the .pst file

 

Example: PST Archive/%PSTNAME%

 

Should you select the Always Analyze check box, then the Analyze function will be used for identifying the “owner”.

Check the Allow to upload check box to enable uploading. If this check box is not checked the uploading of the .pst file is disabled. (Compare “How to disable uploading of a .pst file”.)

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5.

On the Details tab you can enter a password if the file is password protected and you can check also other properties as Status, Size, Path on the server and also summary information on the structure of the .pst file when you click the Info button.

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