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Metalogix Archive Manager for Exchange 8.1.1 - PST Importer Administration Guide

Importing of new client computers

 

Client computer registration can be based also on the import file. Administrator specifies all necessary data in this import file. Then the clients are imported with the defined settings.

First we explain how to create the import file, then the importing is described.

The import txt file can contain the following columns:

Column name

Value

Description

Example

Name

string

Computer name

vmxdemo

MBXID

integer

Mailbox ID (you can use “OwnerName” instead)

6

DestinationFolder

string

Folder in the target mailbox which will be the root folder for the whole .pst tree structure

C:\Documents and Settings\ Administrator \My Documents

OwnerName

string

If you do not know the MBXID, you can use the name of the owner (email address or alias)

Administrator@xyz.com

SearchStart

datetime

Date and time when the Gatherer should start searching for .pst files

21/1/2010 4:00:00 PM

SearchInterval

integer

Frequency of the search (days)

1

SearchDuration

integer

Duration of searching (minutes)

20

UploadStart

datetime

Date and time when the Gatherer should start uploading of .pst files

25/1/2010 4:00:00 PM

UploadInterval

integer

Frequency of the upload (days)

1

UploadDuration

integer

Duration of searching (days)

30

 

First line must contain the columns which are used in the file. The file does not need to contain all columns. However, the column “Name” is mandatory, it must be always present. Column names are NOT case sensitive. The column names and also values are separated by semicolon (;) or pipe (|). Only one type of the separator should be used in the whole import file. The value lines must be correctly formatted:

·String – any string that does not contain separator; the string might be empty

·Integer – only numeric value

·DateTime – the format of the date depends on the regional settings of the computer where the application is running

 

To import new client computers:

1.On the PST Gathering menu select Clients and PST files.

2.In the Gatherer management window click on the Import clients command on the Clients menu. (Or you can also click the Import clients icon on the tool bar.)

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3.In the Import PST Clients pop-up window click Import and locate the import file you have created. Clients will be imported and you can check the displayed report.

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Removing a client computer

 

A client computer can be removed from the Gatherer management. When removed, no uploading of .pst files from that client computer can be performed.

To remove a client computer, follow these steps:

1.

On the PST Gathering menu select Clients and PST files.

2.

In the Gatherer management window select the desired client computer and then click on the Remove Client icon on the toolbar (or on the Clients menu click the Delete client command).

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3.

In the Information window click Yes to confirm. The client computer will be removed from the list. Also .pst files from this computer which were not imported yet will be removed from the PST Importer.

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Disabling a client computer

 

In some cases you may want to disable a client computer for some time from automated uploading of .pst files. In that case it is not necessary to remove it, just to disable it for the desired period.

IMPORTANT NOTE: If a client computer is disabled for automated uploading, manual uploading and subsequent importing of .pst files can be performed. Manual uploading is an independent process from automated uploading.

To disable a client computer, follow these steps:

1.

On the PST Gathering menu select Clients and PST files.

2.

In the Gatherer management window right-click the desired client computer and then in its context menu select Disable client.

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3.

For the period during which a client computer is disabled, no automated uploading and importing will take place. As shown on the screenshot below, a client computer disabled for automated uploading is displayed with a red mark.

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A disabled client computer can be enabled again in the same way. Simply right-click it in the Clients list and in its context menu select Enable client.

How to start searching immediately for .pst files

 

Searching for .pst files on a specific client computer starts depending on the search start time specified for that specific computer. You may, however, start searching even immediately, if necessary.

To start searching immediately through a desired client computer for .pst files:

1.

On the PST Gathering menu select Clients and PST files. The Gatherer management window opens.

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2.

In the Gatherer management window select the desired client computer in the left pane, right-click it and in its context menu select Tasks / Search now. Searching starts immediately, although nothing is displayed right away in the right pane. To get some results displayed, start clicking the Refresh icon on the toolbar.

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3.

When you start clicking on the Refresh button on the toolbar (see the screenshot below), then after some time .pst files start appearing in the right pane. It may take time (even several minutes!!!), as it depends on the number of disks that have to be searched through, their size, and on the number of files that have to be screened. In the right pane you will get all details displayed about each file: its name (PST file Name), destination mailbox (User), whether password protected (Password), destination folder (Destination Folder), status (Status), whether uploaded (Upload), original destination (Original path), size (Size).

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NOTE: Right-click the selected .pst file and from the context menu choose Analyse .pst file to specify the “owner” of the file.

NOTE: To clear the search results list when executing a new search, it has to be set: Click the Tools / Options on the PST Importer menu bar. Then on the Default tab check Clear existing list before new searching check box.

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