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Metalogix Archive Manager for Exchange 8.1.1 - PST Importer Administration Guide

Configuring settings for automated importing

 

For all client computers which Outlook data files will be gathered from, default values need to be set (default destination mailbox and default destination folder, search start time and duration, upload start time and duration, etc.). Default destination mailbox and default destination folder have the same meaning as in the case of manual importing. The default destination mailbox is the target mailbox to which items contained in a .pst file, residing on a particular client computer will be imported by default. The default destination folder is the target Outlook folder which will be the root folder for the whole .pst tree structure, if specified. Search start time means the time when the Gatherer service starts searching through the respective client computers and Outlook profiles. By the upload start time we mean the time when uploading of .pst files to the server machine (PST Import Server computer) begins. Files are uploaded to the server computer to the following destination c:\Program Files (x86)\Metalogix\MAM4Exchange\PSTs\. All default settings, such as default destination mailbox, default destination folder, start search time and duration, start upload time and duration must be defined up front. These settings are inherited by all client computers by default. Of course, once defined they may be changed for any client computer, depending on requirements.

 

To specify the default settings for automated importing:

1.

On the PST Gathering menu select the Client and PST files command.

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2.

In the Gatherer management window open the Clients menu and then click Default settings to open the Default Client Properties window.

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3.

In the Default Client Properties window specify your requirements on the Ownership, Search, and Upload tabs as described further.

Ownership tab

 

On the Ownership tab please specify the destination mailbox (a), the destination folder (b) as well as the log folder (c).

Make sure that the Enable gatherer service check box is selected.

a)

To specify the destination mailbox, click on the Change button next to the Assigned user box in the Assigned Mailbox section.

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In the Select mailbox window select the desired mailbox and click OK.

NOTE: Users displayed with the red sign (ADMINI~1_img40) are either not synchronized or non-valid users. You cannot select them.

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b)

To specify the destination folder:

 

 

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either enter the desired folder-name in the Destination Folder text box; or

 

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use the Browse button and select the folder from the list

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IMPORTANT NOTE: It is possible to create a unique folder for every imported .pst file. This is advantageous since items of more .pst files will not be mixed in one folder and user defined sorting will be preserved.

To create this unique folder for every .pst file, enter one of the following tags:

%PSTNAME%

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it will be replaced by the display name of the .pst file

%PSTFILENAME%

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it will be replaced by the file name (without extension) of the .pst file

Example: PST Archive/%PSTNAME%

 

c)

To specify the Log Folder, use the Change button next to the Log Folder text box. In the Browse For Folder window:

 

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either locate the desired one and then click OK; or

 

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create a new one by clicking the Make New Folder button and then click OK

 

All log files created by the Gatherer service will be saved in this folder.

All default settings specified under points a), b), and c) will be displayed on the Ownership tab. Click Apply.

Search tab

 

On this tab specify when searching for .pst files begins, the duration of searching as well as frequency and other search options.

In the Search start time combo box enter the date and time when the Gatherer service should start searching for .pst files.

In the Duration of the searching (minutes) combo box enter the desired period. Pay due attention to this period especially for those client computers where many .pst files may reside, as it may take time.

In the Interval (days) combo-box enter frequency of the searching.

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Should you select the Search PST files on the client computer local disks check box, then all local disks will be searched through for .pst files.

Should you select the Search PST files on the client computer Outlook profiles check box, then all Outlook profiles will be searched through for .pst files.

NOTE: If you select both options, you will find all .pst files on the target computer and also on network drives.

If Search and upload after logon is checked, a client will be searched through for .pst files immediately after a user logs in. Found .pst files will be uploaded immediately after search.

NOTE: Search and upload will also be started at the time specified in the Search and Upload tabs. However, if the computer is turned off or not connected to the network at that time, no search or upload can be executed. If the above mentioned option is checked, the client will be searched when available.

Click Apply.

Upload tab

 

On this tab you may specify when to upload .pst files, the duration of uploading as well as frequency of uploading and other upload options.

 

In the Upload start time combo box enter the date and time when the uploading of .pst files to the PST Import server should begin.

In the Duration of upload (minutes) combo box enter the desired period. Pay due attention to this period especially for those client computers from which many .pst files may be uploaded.

In the Interval (days) combo box enter frequency of the uploading.

NOTE: In those cases when uploading starts before searching begins, .pst files gathered in the previous cycle are uploaded.

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Further you may specify what to do with .pst files after they are uploaded (copied) to the PST Import server:

Should you select the Delete PST file from client computer after it is uploaded to the server check box then all .pst files will be deleted on the client computer after having been uploaded to the PST Import server.

NOTE: This feature ensures that no .pst files will be imported twice. No pst files will be lost because they will be moved to PST Importer server and if the importing process is not completed, the file is not removed from the PST Importer server either.

Should you select the Remove the PST file from the Outlook profile after it is uploaded to the server check box, then .pst files will be removed from Outlook profile after being uploaded to the PST Import server.

Should you select the Disable PST file usage on the client computer check box, then no other applications will be using .pst files during their uploading.

If you select the Completely disable PST file usage on the client computer check box, the MAPISVC.INF file and registry file on the client’s computer will be modified, preventing the user form creating and using PST files.

IMPORTANT NOTE: AFTER SELECTING THIS OPTION AND CLICKING APPLY IT IS NOT POSSIBLE TO TURN IT BACK. USER WILL NOT BE ABLE TO CREATE OR USE PST FILES IN OUTLOOK ANY MORE.

Finally click Apply, then OK.

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