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Metalogix Archive Manager for Exchange 8.1.1 - PST Importer Administration Guide

Archive tab

 

On this tab specify archiving and compression criteria as well as the retention category.

By selecting the Compress MSG files check box messages will be compressed at archiving.

By selecting the Compress attachments check box, attachments will be compressed at archiving.

Should you select the Save message body as content check box, you will be prompted to specify how the message body will be saved:

•

as a text file, should you select the option use text body, or

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as an html file, should you select the use HTML body option.

In the Retention category down-drop box choose the retention category which will be used for archiving.

Afterwards, click Apply.

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How to proceed at manual importing of .pst files

 

In order to import .pst files manually, first load (see the section “Loading a .pst file”) and then import them (see the section “Importing a .pst file”). Archiving is done upon importing.

When a .pst file is loaded, it is loaded with the default settings assigned – those specified under Tools/Options on the Default tab. If you don’t want the default ones, you may change them (See the section “How to set a specific owner/specific folder”). If you are not sure which “owner” to assign, use the Analyze function. The Analyze function was designed primarily to facilitate user assignment (see the section “Specifying the owner using the Analyze function” or the section “Analyse tab”).

 

 

Loading a .pst file

 

To load a .pst file follow these steps:

1.

On the File menu click the Add pst file command.

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2.

In the Open window locate the desired .pst file and then click Open.

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3.

The file will appear on the Import tab, with the default settings assigned (default destination mailbox, default destination folder).The file is copied to the Import folder as specified on the Folders tab under Tools/Options.

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NOTE: To successfully load the respective .pst file, it cannot be used by another program on the client’s computer.

NOTE: To remove .pst file from the list, select the respective file, right-click it and in its context menu select Remove PST file option.

How to set a specific owner/ specific folder

 

After loading, a .pst file is automatically assigned the default owner as well as the default destination folder. Should you want to change them, proceed as described below.

To set a specific owner and specific destination folder:

1.

Right-click a desired .pst file and in its context menu select Settings; or double-click the desired .pst file.

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2.

In its Properties window click on the Settings tab, where you may set another target mailbox and destination folder.

3.

To change the target mailbox, click Browse and select a desired mailbox.

NOTE: It is possible to change the owner (i.e. the target mailbox) also from the context menu. Just right-click the .pst files and in its context menu select the Change owner option. In the pop-up dialog then choose the desired user.

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NOTE: By clicking Default on the Settings tab, you will switch back to the default owner.

4.

To set a specific destination folder, select the specific folder option and either type a desired folder name in the text box or use the Browse button.

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IMPORTANT NOTE: It is possible to create a unique folder for every imported .pst file. This is advantageous since items of more .pst files will not be mixed in one folder and user defined sorting will be preserved.

To create this unique folder for every .pst file, enter one of the following tags:

%PSTNAME%

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it will be replaced by the display name of the .pst file

%PSTFILENAME%

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it will be replaced by the file name (without extension) of the .pst file

Example: PST Archive/%PSTNAME%

 

5.

When you are done, click OK and then Apply to confirm.

6.

If the respective .pst file was password protected, switch to the Password tab. On the Password tab simply enter the respective password. If you fail to enter the right password, the file cannot be handled by PST Importer, importing would fail (analyzing as well) even if you tried it. Then click Apply and close the window.

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