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Metalogix Archive Manager for Exchange 8.1.1 - Administration Guide

Getting Started Enterprise Manager Tools Manager view
Groups tab Settings tab Public folders tab Jobs tab Retention tab – Retention Categories management Post Processing tab Locations tab
Archive view Status view Toolbar icons - Description Advanced Search Appendix

Others tab

On this tab you may set the set the Service status refresh rate. It is set by default to 10 second. This means that every 10 seconds the status of services will be checked and the list of services displayed in Status view will be refreshed.

Here you may also set the type of CSV export/import column delimiter. The CSV column delimiter can be set to a comma (,) or to a semicolon (;). You should check your MS Office settings first, and then set it accordingly.



On the Tools menu of Enterprise Manager (EM) you will find

·Mailbox Rights Manager which handles user access rights for the Archive Manager WEB Interface. WEB Interface is used for viewing archived emails over the Internet and for their full-text searching.

·Check Mailboxes command which you can use to check mailbox connection to MS Exchange Server

·Create folders wizard which can create Outlook folders for some or all your users.

·Export tasks option designed for checking the status of exporting and managing export tasks. By Export tasks we mean exporting of items found via Advanced search or in the WebArchive to mailbox or PST file. (For more information on how to export found items see the section “Advanced search”.)

·Statistics option which helps administrator get an overview of number of items archived during a specific hours/days/weeks/months/years.

·Address book Manager which manages synchronization of your servers, groups and mailboxes with Active Directory.

·Options command, which is important for configuring global archiving settings (see the previous section “Global archiving settings”).

·Settings under which additional global settings for EM can be configured (see the previous section “Global archiving settings”).

Mailbox Rights Manager

By using the Mailbox Rights Manager tool you manage mailbox rights in the ArchiveWeb which is used for viewing and full-text searching in archived emails over the Internet. Those rights can be assigned individually. The respective users can then view and full-text search archived emails of other users in ArchiveWeb (AW).


NOTE: Mailbox rights Manager for individual mailboxes can be opened also from Address book Manager/Mailboxes tab. Right-click the desired mailbox in the list view and select Permissions.

Only users with appropriate user role can administer rights in Mailbox Rights Manager. User roles are assigned on the Tools/Options/User Roles tab. To manage Mailbox Rights Manager, the user has the Modify Mailbox Permission option Allowed.


NOTE: After the permission synchronization has run (manual or scheduled in Tools/Address book Manager), Mailbox Rights Manager displays also mailbox permissions which are set in the Exchange Server. These are also applicable to AW.

To manage rights of a desired user to view and full-text search in other users’ mailboxes over the Archive Manager Web Interface:

1.On the Tools menu, click Mailbox Rights Manager. The Mailbox Rights Manager window opens, with an empty list. Click, for instance, on the All tab, to get a list of all mailboxes displayed, as shown below. By clicking any other tab, e.g. PQRS, a list of mailboxes starting with the letters P, Q, R and S will be displayed. Those tabs serve as a filter; moreover, the text box located directly beneath the tabs serves as an additional filter. Simply enter any string to display only mailboxes containing that respective string in their mailbox names.


2.Select the desired mailbox in the list, right-click it and in the context menu select Properties.


NOTE: Multiselect is also possible. It is useful e.g. in cases when you wish to grant one special user (Administrator) access to several mailboxes at once. Simply select more mailboxes, right-click and select Properties. Mailbox Security tab opens. The user added on this tab will have access to all selected mailboxes.


3.The Properties window opens. In the Properties window you will find three tabs: Mailbox Permissions tab; Folder Permissions tab; and the Permissions tab.

a)On the Mailbox security tab you may specify those users who will have access to this specific mailbox(es);

b)On the Folder security tab you may specify those users who will have access to specific folders only;

c)On the Access tab you may view all those users whose mailboxes may be accessed by this user.


a)For instance, to give access to Jerry McLean’s mailbox, open its Properties window as described above, and then click on the Mailbox security tab. On the Mailbox security tab, click on the Add button to add desired users who will access Jerry McLean’s mailbox.


Upon clicking the Add button, the Select mailbox or group window opens. Enter the desired user (mailbox-name) in the Type in the name or select from the list text box or double-click the user from the list. The mailbox will appear in the Selected objects text box. In the same way you can add several objects. Confirm by clicking OK.


The respective mailbox will be added onto the Mailbox security tab. Click Apply and then OK. Added mailboxes will have access to Jerry McLean’s mailbox.


NOTE: Permissions manually added via Mailbox Rights Manager are displayed bold. User’s permissions to other users’ folders or mailboxes set in Exchange Server are also listed (not bold) if synchronization of permissions has run (Tools/Address book Manager).


b)To give access to a folder only, simply click on the Folder security tab in Jerry McLean’s Properties window. Select the desired folder, e.g. Inbox. Click on the Add button and proceed as described for mailbox permissions. Users added onto this tab will only have access to this specific folder belonging to Jerry McLean.

f-folder security

Folders accessible by other users are displayed in green, as shown below, where Inbox can be accessed by user001. You may, of course, specify access to folders by different users.


c)To see all users whose mailboxes/folders can be accessed and viewed by Jerry McLean, simply click on the Access tab in Jerry McLean’s Properties window.

As shown on the figure below, Jerry McLean has access to the mailbox of Lou Florence and to the public_40ADDC@ which represents public folders on the 40ADDC2 server; furthermore, he has access to user0001’s Inbox.


Check Mailboxes

The purpose of this tool is to check the connection of mailboxes to the MS Exchange Server, for instance after:

·the first installation of Archive Manage for Exchange

·configuration changes on MS Exchange Server, e.g. mailbox migration

1.On the Tools menu click Check mailboxes.

2.The Check mailbox connections wizard opens. The list view displays mailboxes synchronized with Archive Manager for Exchange. Check

·Include deleted mailboxes to display also mailboxes that were deleted

·Include deactivated mailboxes to display also deactivated ones in the listview

Select those mailboxes for which you want to check connection to Exchange server. Click Next.


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