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Metalogix Archive Manager for Exchange 8.1.1 - Administration Guide

Getting Started Enterprise Manager Tools Manager view
Groups tab Settings tab Public folders tab Jobs tab Retention tab – Retention Categories management Post Processing tab Locations tab
Archive view Status view Toolbar icons - Description Advanced Search Appendix

Restore wizard

Now get back to Enterprise Manager itself. Restore wizard accessible form the context menu on the Archive View/Public Folders tab allows administrator to restore all lost items in Public Folders in a few simple steps.

To restore all lost items in a public folder:

1.In the Archive view click on the Public Folders tab.

2.Right-click the desired public folder and from the context menu click Wizard.

3.In the pop-up dialog click Next.

4.Now specify the restore behavior. Either:

Mark documents as deleted after – if checked, lost items will be restored to public folder and they will be marked for deletion in the archive

or

Create shortcut – if checked, only shortcuts will be created for the lost items in the public folder

If necessary, check the Process folders recursively check box. Then click Next.

h-restoreWizard

5.The Summary dialog displays your settings. You can check the number of items to be processed by clicking the Evaluate button. To process the items click Finish.

Status view

Status view is displayed by clicking Status on the View menu. By clicking on different nodes in the left pane of the Status view you will display information on current version of Archive Manage for Exchange, logged-on users, status of services, database, HSM Store etc. Read further for detailed information.

By clicking on the Application Server node in the left pane you will display some detailed information about the current version, as shown below:

a-info

By clicking on the Services node in the left pane you will see all Archive Manage for Exchange services and their status. Restarting of services is available in this view as well, simply by clicking on the Restart button.

Or you can use the Stop button (ARCHIV~1_img300) to stop the selected service and then the Start button (ARCHIV~1_img301) to start it again.

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By clicking on the Connections node in the left pane you will display current connections and logins. Here you can find out access rights etc.

d-logins

 

Enterprise Manager can run on several computers in parallel and can communicate with several MS Exchange servers.

By clicking on the Exchange servers node a list of synchronized MS Exchange servers will be displayed, including the number of threads.

e-Exchange

 

To change the number of threads, double-click a desired Exchange server. In the Threads window simply set the number of threads to be processed in one cycle. The higher the number, the less number of cycles you have – it however slows down the system. An optimal number is from 15 to 20.

f-threads

If you, for instance, set the number of threads to 4 then by clicking on the Connections node, 4 entries will be displayed (see the following figure).

g-many

By clicking on the HSM node you will retrieve some information on your HSM store type, HSM/Archive Manager Server and the ID of the default Retention Category. This is for informative purposes only.

h-HSM

By clicking on the Database node some information about the database in use will be displayed. This information is taken from the DB Config tool.

i-database

Toolbar icons - Description

On the toolbar you will find several icons, through which you can access almost every standard command and function in Enterprise Manager. Toolbar icons include: Properties, Refresh, Copy settings, Paste settings, Remove, Create new job, Schedule job, Stop job, Archive, Restore, Search in archive, Show legend and Open Address book Manager. These icons were already described in this manual – when they were accessible in different views and on different tabs. Let us now only summarize them.

You may see on the following figure all the icons depicted. We will describe them one-by-one.

e-toolbar

Properties icon

The Properties icon – the 1st from the left (ARCHIV~1_img309).

If you want to check or define specific criteria for group archiving, just select the respective group on the Groups tab and click the Properties icon to open its Properties window. In the Properties window you may set your criteria on the respective General, Scheduler, Folders, Classes  and the Script tabs. (See the section “Setting criteria for group archiving”)

If you want to check or define specific criteria for public folders, just select the respective public folder on the Public folders tab in Manager view and click on the Properties icon to open its Properties window. In the Properties window that is displayed you may set your criteria on the respective General, Scheduler, Classes, and the Script tabs. (See the section “Public folders tab”)

Refresh icon

The Refresh icon – the 2nd from the left (ARCHIV~1_img310).

By clicking on this icon you will refresh the screen so that it is updated following the recently completed instruction.

Copy settings icon

The Copy settings icon – the 3rd from the left (ARCHIV~1_img311).

By using this icon you may easily copy one group or public folder settings.

Paste settings icon

The Paste settings icon – the 4th from the left (ARCHIV~1_img312).

By using this icon you may easily paste one group or public folder copied settings to another.

Remove icon

The Remove icon – the 5th from the left (ARCHIV~1_img313).

This icon can be used for instance for removing mailboxes or groups from full-text search on the Settings tab in Manager view. In general, it is used for removing objects from different tabs under the Settings tab in Manager view, or for removing objects from the Jobs tab.

Create new job icon

The Create new job icon – the 6th from the left (ARCHIV~1_img314) – is accessible from the Jobs tab in Manager view.

By clicking on this icon you may create a new job simply by entering its specifications in the Job Settings window.

Schedule job icon

The Schedule job icon – the 7th from the left (ARCHIV~1_img315) – is accessible from the Jobs tab in Manager view.

When a job is stopped you may schedule it easily by clicking on the Schedule job icon.

Stop job icon

The Stop job icon – the 8th from the left (ARCHIV~1_img316) – is accessible from the Jobs tab in Manager view.

When a job is scheduled you may stop it easily by clicking on the Stop job icon.

Archive icon

The Archive icon – the 5th from the right (ARCHIV~1_img317) – is accessible on the Mailboxes tab as well as Public folders tab in Archive view.

This icon is used for manual archiving of individual emails, groups, folders, mailboxes etc. Just select the desired item and click on the Archive icon on the toolbar. The Archive options window appears and you can select the retention category under which the chosen item will be archived.

Restore icon

The Restore icon – the 4th from the right (ARCHIV~1_img318) – is accessible on the Mailboxes tab as well as Public folders tab in Archive view.

This icon is used for the manual restoring of individual emails, groups, folders, mailboxes etc. Just select the desired item and click on the Restore icon on the toolbar. In the Restorer options window click on the Accept button. Archived mail will be restored and the respective shortcuts will be replaced with previous icons.

Search in archive icon - Advanced search

The Search in archive icon – the 3rd from the right (ARCHIV~1_img319) – is accessible in all three views. If you need to search for some information in the archive, simply use the Search in archive icon on the toolbar (see further).

Show legend icon

The Show legend icon – the 2nd from the right(ARCHIV~1_img320) is accessible in the Archive view. When you click this icon, the legend dialog pops up displaying all kinds of icons that you can see on the tabs of Archive view and the explanation for the icons.

Open Address book Manager icon

The Open Address book Manager icon – the 1st from the right (ARCHIV~1_img321) – opens Address book Manager which synchronizes servers, groups and mailboxes with Archive Manage for Exchange (see the section “Address book Manager”).

Advanced Search

By clicking on the Search in archive icon on the toolbar (ARCHIV~1_img319) the Advanced Search window will be displayed. Advanced Search searches in the ARCHIVE. Using this function one can search also for items which are marked for deletion and recover them subsequently. These items are not accessible e.g. on the Archive tab of Enterprise Manager but they still reside in the archive until its retention time expires.

info

NOTE: Archive Manager implements also OCR search, i.e. indexing of a graphic files (tiff, pdf containing scanned content etc.), so the text in pictures is also searchable. However, this technology may have some limitations, e.g. too small characters may not be correctly recognized.

On the Messages tab of the Advanced Search window you can specify what text you want to search for in the Subject field, and what mailboxes (Sender, Recipient) you want to include in your search. On the Advanced tab you may specify additional filters. On the Settings tab you may specify the desired settings (search in deleted documents, search in versions etc.).

To search for information in the archive:

1.Click on the Search in archive icon on the toolbar. The Advanced search window opens.

b-search

2.On the Messages tab please specify your criteria:

·In the Search for the words in subject text box enter the text you want to search for in the Subject field, e.g. big.

·If you want to find only exact matches, select the Match the whole word check-box.

·In the Sender containing words text box you may enter the desired Sender.

·In the Search only in the following mailboxes box you may specify the name of the user(s) whose archived items you want to search through. Use the browse button to open the Select mailbox or group window. Then enter the name of a mailbox in the text box or double-click the desired mailbox(es) in the list. Click OK.

Then click on the Search Now button.

3.A list of mailboxes containing the respective text in their Subject field will be displayed in the lower part of the window.

c-results

4.If you plan to use advanced search capabilities, click on the Advanced tab in the Advanced search window. Here you may specify your criteria:

d-advanced2

·Click on the Fields button to select filter.

e-criteria

 

·Open the dropdown menu next to Condition, to set your condition.

f-condition

·Open the dropdown menu next to Value, to set the desired value.

5.Upon specifying the settings, click Add. The filter you have specified will be displayed in the upper text box.

g-added

6.On the Settings tab you may even specify what archived items you wish to execute your search on. Simply select the desired check box: Search in deleted documents; Search only in deleted documents; Search in versions.

h-settings

7.Click on the Search Now button. Upon clicking on the Search Now button, a list of archived emails meeting your criteria becomes displayed in the bottom pane.

info

NOTE: Items marked for deletion, i.e. deleted items, are displayed with a blue icon in the search results list.

i-found

info

NOTE: To search for different information, click on the New Search button and repeat the whole process.

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