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Metalogix Archive Manager for Exchange 8.1.1 - Administration Guide

Getting Started Enterprise Manager Tools Manager view
Groups tab Settings tab Public folders tab Jobs tab Retention tab – Retention Categories management Post Processing tab Locations tab
Archive view Status view Toolbar icons - Description Advanced Search Appendix

Mailboxes tab

This tab is used for:

·Manual archiving/restoring of an item/folder/mailbox

·Repairing shortcuts

·Archiving only certain type of messages or mailbox folders(via Archive wizard)

·Restoring only certain type of messages (via Restore wizard)

·Lost items restoring on a mailbox level (via Restore wizard)

·Manual creating of shortcuts for archived items with “delay shortcut” settings

Simply display a desired mailbox in the left pane. Use the Look for combo box, enter the respective name and press Enter. Should you enter an asterisk, a list of all groups and mailboxes will be displayed. It is possible to find the desired mailbox while using the Set filter button as well. Once you have displayed the desired mailbox folder you may start archiving/restoring emails placed in that mailbox.

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NOTE: Number in brackets displayed next to the mailbox display name is a unique ID number - the mailbox ID. It is useful e.g. in cases when two users have the same display name. This will help administrator identify the correct mailbox.

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For archiving and restoring you may use the Archive and Restore icons on the toolbar and the context menu as well. On the following figure we have selected a non-archived email therefore the Archive icon on the toolbar is accessible. On the next figure we have selected an archived email therefore the Restore icon on the toolbar is accessible.

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The right pane of the Archive view displays the content of a folder selected in the left pane of the window.

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NOTE: Only the left pane is active for switching between folders, mailboxes, and groups. The right pane has been reserved for manual email archiving/restoring.

Every item of the folder has its icon which represents the status of the item. You can open the legend for icons when you click the Show legend icon on the toolbar (ARCHIV~1_img246) or from Enterprise Manager/Archive view/Archive tab when you right-click an item in the right pane and select Show legend from the context menu. The Legend window with icon explanation appears:

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How to manually archive an item

To archive individual items without using a job, use manual archiving.

For manual archiving of items placed in mailboxes – use the Mailboxes tab in the Archive view.

For manual archiving of items placed in public folders – use the Public folders tab (see the section “Public folders tab (Archive view)”).

To archive items of individual mailboxes manually:

1.Click View on the Enterprise Manager menu bar. Select Archive.

2.Click on the Mailboxes tab.

3.Find the desired mailbox in the left pane. You may use the Look for combo box for that purpose. Simply enter the desired name in the Look for combo box and then press Enter.

If you enter, for instance, the letter “a” and press Enter, a list of all users whose mailbox name contains the letter “a” will be displayed.

If you enter, for instance, the asterisk “*” and press Enter, a list of all users will be displayed.

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4.Double-click the required mailbox, e.g. Administrator, to expand its subfolders and then click on the desired one (e.g. Inbox).

5.Select the desired items in the right pane and then click on the Archive icon on the toolbar.

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NOTE: You can also right-click the desired item and then, in the context menu, select Archive item.

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6.The Archive Options window pops up before archiving. In the Retention category down-drop box you can choose the retention category for archiving. The basic characteristics for each category (HSM Schema, Retention time and Delete time) will appear below the down-drop box.

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NOTE: If no selection is made in the Archive Option window, the retention category set as default (see the section “Retention tab”) will be used for the archived item.

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7.Click Archive.

8.When archiving is complete, the Processing result window will be displayed. Click OK.

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9.The archived item will subsequently be displayed with a different icon (see below).

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How to restore an item

To restore individual items, use the Mailboxes tab in Archive view. To restore items in public folders, use the Public folders tab. For more information see the section Public folders tab (Archive view).

To restore individual items:

1.In Archive view click on the Mailboxes tab.

2.Find the desired mailbox in the left pane. You may use the Look for combo box for that purpose.

3.Double-click the desired mailbox to display its subfolders. Select the desired folder in the left pane. Its content will subsequently be displayed in the right pane. Only the left pane is active for switching between folders.

4.Right-click the desired archived item in the right pane and then, in the context menu, select Restore item.

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NOTE: You can also select the desired archived item and then click on the Restore icon on the toolbar.

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5.The Restorer options window opens. If you select the Delete all versions of the document check box then all versions of that document in the HSM store will be marked for deletion and can be deleted with Delete Files job when their retention time elapses. If the check box is not selected, versions will be displayed as lost on the Archive tab of Enterprise Manager. Click Accept.

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6.When restoring is complete, in the Processing result window click OK. The respective item will be restored and its icon will change, too.

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NOTE: When restoring an item having several versions archived, those versions will be displayed in the right pane. You may choose to restore any of those versions.

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How to manually archive all items in a folder/mailbox

You can archive the content of a folder or a whole mailbox manually. The process is similar to email archiving described in the section “How to manually archive an item”.

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NOTE: Manual archiving of folder in public folders can be done on the Public folders tab in Archive view. See the section Public folders tab (Archive view).

To archive the entire contents of a folder or mailbox manually:

1.In Archive view, click on the Mailboxes tab.

2.Find the desired folder/mailbox in the left pane. You may use the Look for combo box.

3.Right-click the desired folder/mailbox and then, in the context menu, click Archive folder/Archive mailbox.

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Folder archiving

4.In the Retention category down-drop box of the Archive Options window you can leave the default retention category or select another one. Click Archive.

5.When the process is finished, in the Processing result window click OK. All items in the folder/mailbox will be archived.

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