Introducing Distribution Group Reports
MessageStats provides valuable information about the distribution groups in your organization, including usage, access, and traffic. A distribution group is a group of email users represented by one name that you can use to send email to entire groups of email accounts.
The Distribution Group gathering task, Mail-Enabled Objects gathering task, and the Exchange Tracking Log gathering task must run successfully to provide content for these reports. These gatherings are included in the Default gathering task.
By default, the gathering task stores and reports on Distribution Group membership information. You can determine whether you want to gather membership information using the Distribution Group Membership option on the Organization Properties dialog box. For more information, see the chapter titled “Setting Exchange Organization Properties” in the MessageStats Administrator Guide.
You can right-click on a heading and use the Insert Field option to add additional information to the reports. You can insert custom attributes (Extension Attributes 01-15) or attributes such as Description or Notes to the reports.
For the reports that show the top users of distribution groups, you can see presence status icons for each user if you have Outlook and Office Communicator installed and running on the computer from which you view the reports.
If you right-click a status icon, you can communicate with the mailbox owner. For more information about presence information in reports, see Viewing Presence Information .
Exchange Public Folders Reports
Introducing the Public Folder Reports
You can use the Public Folder reports to drill down into your Exchange public folder infrastructure and analyze size, usage, permissions, and replication throughout your enterprise.
In the public folder reports, you can right-click on a heading and use the Insert Field option to add additional information. You can insert information such as the creator of the folder, custom attributes, folder age limits (expiration), and any storage quota limit details.
If a public folder is not mail-enabled, MessageStats cannot collect certain attributes from Active Directory such as custom attributes.
MessageStats does not gather public folder information in the Default Gathering task. As a result, the public folder reports do not contain content until you create and run an Exchange Public Folder gathering task.
To collect public folder permission and owner information for Exchange 2013 and later, you must also create and run the Exchange Public Folder Security gathering task.
For information about how to create a gathering task, see the MessageStats Administrator Guide.
Exchange Storage Reports