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MessageStats 7.6 - Report Pack for Lotus & IBM Notes User Guide

About the Lotus and IBM Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Lotus and IBM Notes Report Descriptions Report Filter Definitions

Sending Reports by Email

You can use the Send to function on the File menu to send an entire report by email.

You can also select portions of a report and send only the selected columns or rows as an attachment or embedded in the email. You can also send a selected chart or graph.

2
Right-click and select Send Selection To.
4
Enter the email address in the To field and enter any text in the Subject and Message sections.
5

You can click to select a chart or graph and right-click to use the Send Selection option to email the selection as a bitmap attachment or as an embedded bitmap in an email. If you select a format such as Excel or text, the raw data used to create the graph is sent.

Exporting Reports

Exporting reports allows you to save reports to a format which can serve several purposes:

The export functionality allows you to do one-time report exports. If you want to schedule the successive creation of exported reports, use the Subscription functionality. For more information, see Configuring Report Subscriptions .

In addition to exporting an entire report using the Export function on the File menu, you can also export selected portions of a report.

2
Right-click and select Export Selection.

You can click to select a chart or graph and right-click to use the Export option to export the graph. If you select a format such as Excel or text, the raw data used to create the graph is exported.

Setting Filter Defaults

Use the Set Filter Defaults functionality to set the default operator and values for Date, Organization, and Site/Administrative group filters.

The values that you set appears on all reports that have Date, Organization, or Site/Administrative Group filter options.

The following table describes the options on the Set Filter Defaults page

Date

The Date option allows you to set a default date for all reports that contain a Date filter.

Organization

The Organization option allows you to set the default Exchange organization for all reports that contain an Organization filter.

Administrative Group

The Administrative Group option allows you to set the default Administrative Group for all reports that contain an Administrative group.

2
Select File | Set Filter Defaults.
4
Click OK to apply the defaults.

Browsing Reports

There are several ways to navigate and access the reports:

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