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MessageStats 7.6 - Report Pack for Lotus & IBM Notes User Guide

About the Lotus and IBM Notes Report Pack Preparing for Installation Configuring the Report Pack Database Management Setting Task Default Properties Creating Gathering Tasks Using the Reports Console Lotus and IBM Notes Report Descriptions Report Filter Definitions

Editing Tasks

You can edit tasks in the following ways:

Right-click and select Add to Task, and then select the task from the list and click OK.

Gathering Task Dependencies

Certain gathering tasks must be completed before other tasks can start. Also some gathering tasks are run at a domain level and others can only be run at the server level. To access the task template, you select a domain or a server, right-click and select Create Task.

The following table lists dependencies for the Lotus and IBM Notes gathering tasks:

Gathering Task Name

Part of default?


Dependent on

Default Gathering for Lotus and IBM Notes


A composite task that includes the following gathering tasks:

The dependencies for the individual tasks that comprise the Default Gathering for Lotus and IBM Notes task are described later in this table.

Domino Server Enumeration


Searches the Domino Directory for Domino servers that belong to the selected domain. The task retrieves server configuration properties and stores them in the MessageStats database.

No dependencies.

Is run automatically when you connect to the Domino domain.

Lotus and IBM Notes Users


Collects the user information from a primary Domino Directory for a domain. The collected information includes user details such as display name, department, the user mail server, roaming server, and internet address.

No dependencies.

Lotus and IBM Notes Databases


Searches a Domino server catalog for all mail database files on the server. Collects basic statistics such as database size and number of documents. In addition, the task attempts to open each database file to retrieve additional information such as the mail file security, space used, and mailbox owner.


The task can gather additional statistics from the database files only if the Notes user credentials used to run the task have at least Designer-level access.

No dependencies.

When you schedule the Lotus and IBM Notes Databases gathering task, it is recommended that you schedule the task to run after the Catalog task has run to update the Domino Domain catalog (CATALOG.NSF).

Lotus and IBM Notes Mailbox Content


Collects information about mail files that contain encrypted messages, links to other databases, shared folders, and private folders. You can select the type of data that you want to gather.


The Notes user credentials used to run the task must have at least Designer-level access to the database files.

To collect private folder data, the Notes user credentials must be on the Trusted Servers list in the Domino Server Document of the server from which data is collected.

For more information,see Required Rights and Permissions in chapter 2 of the User Guide.

Successful completion of the following tasks:

Lotus and IBM Notes Databases gathering

Lotus and IBM Notes Users gathering

Lotus and IBM Notes Server Storage


Collects the disk space information for the Domino servers, including space used and space available.

Successful completion of the Lotus and IBM Notes Databases gathering.

Using the Reports Console

Introducing the Reports

MessageStats provides a collection of configured reports that allow report consumers to view data across multiple levels of an organization. You can change report parameters using Quick Filters.

This guide provides information about how to use the reports, and describes the standard Lotus and IBM Notes reports that are available. It explains how to create custom reports and graphs, how to export reports and graphs, and how to set up automatic subscriptions to post reports or email them on a regular schedule.

The following features are included in reports:

Using the console, you can perform the following tasks:

Select Start | Programs | Quest | MessageStats | Quest MessageStats Reports.
Click the MessagesStats Reports node in the treeview of the console.
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