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MessageStats 7.6 - Report Pack for Archive Manager User Guide

About the Archive Manager Gathering Task

Tasks specify which information is gathered from the Archive Manager database instances and how often the gathering is repeated. To gather the data required for the Archive Manager reports, you must configure an Archive Manager gathering task.

You can create an Archive Manager task only at the individual Archive Manager server level. You cannot create an Archive Manager task at the Exchange organization level.

The report pack requires that a gathering task be run every 24 hours. You can schedule the Archive Manager Data gathering task to run any time you want. The gathering queries the Archive Manager SQL database, and should be scheduled to run when Archive Manager is not busy.

For the initial task gathering, it is best practice to schedule the task to run on a weekend if your Archive Manager database is large.

You can also use the Task Date Range page to incrementally collect historical data from the Archive Manager database and reduce the initial gathering load. For example, you could create an Archive Manager Data gathering task to gather data for the month of January. After the task has successfully completed, you could modify the date range properties for the task to gather data for the month of February, and then run the task again.

Before you create an Archive Manager gathering task, the MessageStats Default Gathering task should have completed so there is data available to populate the reports.

In the Template box, select Archive Manager Data and click Next.
To gather the most recent data, select Most Recent and enter the number of days back that data should be gathered.
To gather data within a specified date range, select Custom and select the start and end dates for the range.
Click Finish to save the gathering task.

Managing your Database

During the installation of the MessageStats Report Pack for Archive Manager, additional tables are added to the MessageStats database to store Archive Manager-specific data. MessageStats allows you to manage the storage of Archive Manager data.

In MessageStats, the database management functionality is extended to include database management functions specific to Archive Manager data. Using Database Management, you can delete obsolete information and fine-tune your database.

Before you modify your database, ensure that no MessageStats Consoles or task processors are currently writing information to the database. If you use Database Management while a MessageStats Console is writing to the database, you risk corrupting your database.

For the Archive Manager report pack, the Database Management tool allows you to perform the following activities:

Configuring an Archive Manager Aging Task. Use this to delete historical data.
Deleting Archive Manager Object Data. Use this to delete object data.
Deleting Archive Manager Report Data. Use this to delete report data.

For detailed information about using the Database Management tool, see the MessageStats Administrator Guide.

Configuring an Archive Manager Aging Task

You can use the Data Aging function to delete the historical data from the Archive Manager tables in the MessageStats database. Use the Archive Manager Configuration option under the Data Aging node to define a regularly scheduled task that deletes old data.

Expand the Database Management | Data Aging nodes in the treeview.
Click the Archive Manager Configuration node.
Select Delete aged data.
Select the Age Statistics check box and select the age (in number of days) at which data is to be deleted.
Select the Limit Job Execution Time check box if you want to limit the time duration for an aging job, and enter an end time.
Click Deploy.

After you create an aging job, the interface changes to a three-tab format:

Deleting Archive Manager Object Data

You can use the Delete Data node to delete Archive Manager-specific object data from the MessageStats database. The Archive Manager Object Data option allows you to delete Archive Manager-related data for Exchange objects from the MessageStats database.

Expand the Database Management | Delete Data nodes in the treeview.
Click the Archive Manager Object Data node.
Select the Servers check box and select the Archive Manager server for the object data that you want to delete.
Click Get Range to view the date range for the object information.
Click Delete Object.
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