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KACE Systems Management Appliance 10.0 Common Documents - Administrator Guide

About the KACE Systems Management Appliance (SMA) Getting started
Configuring the appliance
Requirements and specifications Power-on the appliance and log in to the Administrator Console Access the Command Line Console Tracking configuration changes Configuring System-level and Admin-level General Settings Configure appliance date and time settings Enable Two-Factor Authentication for all users Verifying port settings, NTP service, and website access Configuring network and security settings Configuring Agent settings Configuring session timeout and auto-refresh settings Configuring locale settings Configuring the default theme Configure data sharing preferences About DIACAP compliance requirements Configuring Mobile Device Access Enable fast switching for organizations and linked appliances Linking Quest KACE appliances Configuring history settings
Setting up and using labels to manage groups of items Configuring user accounts, LDAP authentication, and SSO Using Replication Shares Managing credentials Configuring assets
About the Asset Management component Using the Asset Management Dashboard About managing assets Adding and customizing Asset Types and maintaining asset information Managing Software assets Managing physical and logical assets Maintaining and using manual asset information Managing locations Managing contracts Managing licenses Managing purchase records
Setting up License Compliance Managing License Compliance Setting up Service Desk Configure the Cache Lifetime for Service Desk widgets Creating and managing organizations Importing and exporting appliance resources
Managing inventory
Using the Inventory Dashboard Using Device Discovery Managing device inventory
About managing devices Features available for each device management method About inventory information Tracking changes to inventory settings Managing inventory information Finding and managing devices Provisioning the KACE SMA Agent Manually deploying the KACE SMA Agent Using Agentless management Adding devices manually in the Administrator Console or by using the API Forcing inventory updates Managing MIA devices Obtaining Dell warranty information
Managing applications on the Software page Managing Software Catalog inventory
About the Software Catalog Viewing Software Catalog information Adding applications to the Software Catalog Managing License assets for Software Catalog applications Associate Managed Installations with Cataloged Software Using software metering Using Application Control Update or reinstall the Software Catalog
Managing process, startup program, and service inventory Writing custom inventory rules
Deploying packages to managed devices
Distributing software and using Wake-on-LAN Broadcasting alerts to managed devices Running scripts on managed devices Managing Mac profiles Using Task Chains
Patching devices and maintaining security
About patch management Subscribing to and downloading patches Creating and managing patch schedules Managing patch inventory Managing Dell devices and updates Maintaining device and appliance security
Using reports and scheduling notifications Monitoring servers
Getting started with server monitoring Working with monitoring profiles Managing monitoring for devices Working with alerts
Using the Service Desk
Configuring Service Desk Using the Service Desk Dashboard Managing Service Desk tickets, processes, and reports
Overview of Service Desk ticket lifecycle Creating tickets from the Administrator Console and User Console Creating and managing tickets by email Viewing tickets and managing comments, work, and attachments Merging tickets Using the ticket escalation process Using Service Desk processes Using Ticket Rules Run Service Desk reports Archiving, restoring, and deleting tickets Managing ticket deletion
Managing Service Desk ticket queues About User Downloads and Knowledge Base articles Customizing Service Desk ticket settings Configuring SMTP email servers
Maintenance and troubleshooting
Maintaining the appliance Troubleshooting the KACE SMA
Appendixes Glossary About us Legal notices

Assign user roles

Assign user roles

After you import or create user accounts, you can assign user roles to those accounts.

1.
Go to the Users list:
a.
Log in to the KACE SMA Administrator Console, https://KACE_SMA_hostname/admin. Or, if the Show organization menu in admin header option is enabled in the appliance General Settings, select an organization in the drop-down list in the top-right corner of the page next to the login information.
b.
On the left navigation bar, click Settings, then click Users.
2.
Assign the Administrator role to your Service Desk administrators:
b.
Select Choose Action > Apply Role > Administrator.
By default, Administrator users have owner/submitter permissions.
3.
Assign the Service Desk Staff role to your team users:
b.
Select Choose Action > Apply Role > Service Desk Staff.
4.
Assign the All Ticket Owners label to your Service Desk team members:
b.
Select Choose Action > Apply Label > All Ticket Owners.
5.
Create a label named User, then apply the User label and role to users.

Apply labels and roles to Service Desk staff

Apply labels and roles to Service Desk staff

You can apply labels and roles to Service Desk staff members to manage their permissions.

For instructions on creating labels and roles, see Setting up roles for user accounts and Setting up labels for user accounts.

1.
Add a user to the DefaultTicketOwners@mydomain.com alias.
2.
Go to the User Detail page:
a.
Log in to the KACE SMA Administrator Console, https://KACE_SMA_hostname/admin. Or, if the Show organization menu in admin header option is enabled in the appliance General Settings, select an organization in the drop-down list in the top-right corner of the page next to the login information.
b.
On the left navigation bar, click Settings, then click Users.
c.
Display the User Detail page by doing one of the following:
Select Choose Action > New.
3.
In the Assign To Label field, click Edit.
4.
In the label window, drag the All Ticket Owners label to the Assign To field, then click Save.
5.
In the Role field, select the Service Desk Staff role.
6.
Click Save.

The user has permission to own, modify, fix, and close tickets. The user automatically receives email when a ticket is created.

Create the DefaultTicketOwners account

Create the DefaultTicketOwners account

If you want your Service Desk staff to receive email notifications when new tickets are created, you can create a DefaultTicketOwners user account.

You can then configure the Ticket Detail page to use that account as described in Configuring ticket settings.

To learn about email notifications, see About email notifications.

1.
Go to the User Detail page:
a.
Log in to the KACE SMA Administrator Console, https://KACE_SMA_hostname/admin. Or, if the Show organization menu in admin header option is enabled in the appliance General Settings, select an organization in the drop-down list in the top-right corner of the page next to the login information.
b.
On the left navigation bar, click Settings, then click Users.
c.
Select Choose Action > New.

Field

Description

Login

DefaultTicketOwners

Name

DefaultTicketOwners

Email

DefaultTicketOwners@mydomain.com

Password

Enter a password

Confirm Password

Enter the password again

Role

No Access

Assign to Label

All Ticket Owners

3.
Click Save.

Configuring email settings

Configuring email settings

You can set up an email notification strategy for a queue. If you have multiple queues, you can configure email settings for each queue separately.

An email notification strategy is described in the System requirements.

By default, Service Desk automatically sends an email to alert your staff if a ticket remains in a particular state too long. In addition, a ticket with a priority of High is escalated if it is not modified or closed within 30 minutes. To change the escalation times and the list of tickets to which they apply, see Customize the Ticket Detail page.

In general, the KACE SMA should never be configured to email itself. For example, if a queue's email address is helpdesk@example.com, the helpdesk@example.com email address should not be a valid selection for the Category CC list or any of the settings where email addresses can be specified.

The following email notification strategy is used by most Quest KACE customers to prevent their staff from being inundated with unnecessary notifications:

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