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Essentials for Office 365 2.15 - User Guide

Table of Contents

Product Activation Tool Overview

General Tool Configuration

Minimum Requirements

Permission Requirements

Key Features Automatic Updates

Disabling and Enabling Automatic Updates

Cleaning Essentials Tool Location Workspace Configuration

Profile Manager

General Connection Migration Email Notification

Email Server Configuration Email Subject and Message Configuration

Job Set State

Email Sending Rules

Password Encryption

Password Encryption through the Essentials interface Password Encryption through Command Script

Proxy Configuration

Azure Turbo and CSOM

Your Azure Storage Account Steps to perform Azure Turbo Mode Migration Monitoring Azure Turbo Migration Supported Specification for Essentials Azure Turbo Mode

Creating User Mapping

Synchronous and Asynchronous mode Mapping for copy from File Share Mapping for copy from Google Drive

Mapping for copy from Google Shared Drive

Mapping for copy from Box Mapping for copy from DropBox Mapping for copy between Tenants Mapping for copy from OnPrem SharePoint Remapping Content Types

Creating User and Template Reports

List and Site Content Reports

Bulk Delete by Report

Site User Report Site and List Templates Report Template Mapping

Support and Troubleshooting

Creating a Support Ticket Collateral to Send to Support Debug Mode Log Manager

Modes of Migration

Modes of Migration Matrix User Logs and Log Viewer

Zip Logs Hyper Mode

Copy-Paste Mode

Overview Reprocess Failed Items

Global and SharePoint Administrators Hyper Backup Projects Structure

Hyper Backup Limitations

Hyper Mode FAQ's OAuth Framework Authentication

OAuth and Claims OAuth Limits

Resume Migration Job Resume Backup Job Auto Resume

Admin Pool Best Practices Tabs and User Interface

Post Migration Logs

Post Migration Log States

Delete User Record Refresh Azure Logs Policy

Filter tab Refresh Tab Delete Tab Clean Tab Report Tab

Hyper Migration Report Hyper Backup Report

Progress Tab Status Report

Connecting To SharePoint and OneDrive for Business

Connecting to SharePoint On-Premises Farms Connecting to OneDrive

Clipboard Delete Term Store Logs

History

Migration Analysis Tab

SharePoint Pre-Migration Report

Farm High Level Migration Analysis SharePoint Online High Level Migration Analysis Detailed On-Prem Pre-Migration Analysis

Site Analysis Parameters List Analysis Parameters Item Analysis Parameters Report Overview

Nintex On-Prem Premigration Analysis

Drives Pre-Migration Analysis

Analyze OneDrive Analyze Google Analyze Box Analyze Dropbox Analyze File Share

Mapping Reports

Tenant to Tenant File Share to Tenant Google to Tenant

Navigator Pane Contents Area Permissions Window Web Parts Window Term Store Window List Views Window Workflows Window Look and Feel Window SharePoint Designer Objects Window

Connect to Resources

Connecting to SharePoint Site and Site Collections Connecting to SharePoint On-Premises Farms Connecting to Office 365 Tenant

Copy and Paste Method Copy Sites Without Loading The Source or Target Site in the Navigator Pane Copy Site Collections and My Sites Without Loading into the Navigator Pane

Full Compare Quick Compare Load Compare Report

Migration Configuration Wizard

Copy Site to Existing Site Copy Site to New Site

Copy/Promote to New Site Collection Copy Lists and Libraries Copy, Move, and Tag SharePoint Content

Site Migration Wizard

Copy Site to Existing Site Copy Site to New Site Copy/Promote to New Site Collection

Copy Lists and Libraries Copy, Move, and Tag SharePoint Content

Classification Properties Screen

Field Value Selection Screen

Copy and Tag SharePoint Items Using CSV

Collecting Alerts

Orphaned Users Copy In-Place Tagging of SharePoint Items

File Name Tagging

Incremental/Delta Copy

Incremental Copy/Delta Migration During Content Migration Incremental/Delta Copy for an Existing Job

Forms Migration

Nintex Form Migration InfoPath Forms Window

Workflow Migration

Nintex Workflow Migration Nintex Workflow Migration to SharePoint Online

General Workflow Objects Assign Flexi Task Build String Calculate Date Change State Check Out Item Convert Value Create Item Delete Item Discard Checkout End Workflow Filter Log In History List Loop Math Operation Pause For Pause Until Query List Regular Expression Run If Run Parallel Actions Send Notification Set a Condition Set Field Value Set Variable Set Workflow Status State Machine Switch Update Item Wait for Item Update

Save Site to XML

File Manager Tab

Interface Overview

Navigator Pane Contents Area Connections Panel

Connect to SharePoint and OneDrive for Business

Connecting to SharePoint Site and Site Collections Connecting to Office 365 Tenant and OneDrive Connecting to SharePoint On-Premises Farms

Connect to FileShare Uploading Files into SharePoint Using a CSV Spreadsheet

Uploading Files into SharePoint

Mapping Folders to SharePoint Fields

Downloading Content from SharePoint File Share Pre-Migration Analysis

Site Analysis Parameters List Analysis Parameters Item Analysis Parameters

Copying NTFS Permissions Copy Files Shares to OneDrive for Business

Interface Overview Migration Job Structure

Recommended Configuration

Connecting to Resources

Connecting to Office 365 Connecting to SharePoint

Connecting to SharePoint Site or Site Collections Connecting to SharePoint On-Premises Farms for Pre-mgration Analyses

Connecting to Google

Connecting to Google Accounts Connecting to Google Admin Console

Connecting to Box

Export to CSV

Connecting to Dropbox

Dropbox Business - Connection Requirements

OneDrive Provisioning Connecting to FileShare

Copy Google Drive

Limitations When Migrating Google Drive to Office 365 Additional Considerations When Migrating Google Drives to OneDrive for Business and SharePoint Online Copy Google Drive to an Office 365 Group Copy Google Shared Drive to an Office 365 Group Copy Google Drive to Microsoft Teams Copy Google Shared Drive to Microsoft Teams Copy Google Drive to OneDrive for Business Copy Google Shared Drive to SharePoint Online Mapping Google Groups, Users, and Permissions to Office 365

Google Group Mapping Google User Mapping Google Permission Mapping

Copy File Share

Copy File Share to OneDrive for Business Copy File Share to SharePoint Online Copy File Share to an Office 365 Group Copy File Share to Microsoft Teams Collect Files Metadata

Copy My Sites to OneDrive for Business Copy Tenant

Copy OneDrive to OneDrive Copy Office 365 Groups to Office 365 Groups

Modern Pages Migration

Copy SharePoint Online to SharePoint Online

Copy Box to OneDrive for Business

Box - Group Mapping Box- Unsupported Objects

Copy Box to SharePoint Online

Box- Unsupported Objects

Copy Box to an Office Group Copy Box to Microsoft Teams

Copy Dropbox Business to OneDrive for Business

Dropbox Business - Group Mapping Dropbox Business - Content Permissions and Mapping Dropbox Business - Unsupported Objects Dropbox Business - Core Properties

Copy Dropbox to an Office 365 Group Copy Dropbox to Microsoft Teams

Nintex Deployment

Post Migration Compare

Google Drive to One Drive Post Migration Compare Google Drive to SharePoint Online Post Migration Compare Google Shared Drive to SharePoint Online Post Migration Compare SharePoint Online to SharePoint Online Post Migration Compare

Security Manager Tab

Navigator Pane Contents Area

Reports and Analysis

Permissions Given to a User or Group Permission Inheritance Permission Inventory Site Collection Administrators Users with Permissions to Object Orphaned Users

Copy Permissions Edit Permissions Grant Permissions Transfer User Permissions Remove User Permissions

Compare Permissions, Groups, and Levels SharePoint Groups

Copy SharePoint Group Add a SharePoint Group Remove SharePoint Group Add Users to Group Remove Users from Group

SharePoint Permission Level

Create/Edit Permission Level Copy Permission Level Remove Permission Level Transfer Permissions

Term Store Manager Tab

Connect and View Term Store Copy/Merge/Reorganize Term Store Objects Unsupported Objects for Migration Create/Edit/Delete Term Store Objects Exporting Term Groups and Term Sets to CSV Export to and Import from SKOS Files

Export to SKOS Import From SKOS

Full Compare Quick Compare Load Compare Report

Administrator Tab

Essentials Administrator Service Manager

Navigator Pane Report Selections Menu Reports Area

Connecting to the Office 365 Tenant (Administrator) Default and Custom Views Edit Quick and Custom Actions Import Certificate Import External List (CSV) Reports

Collect Data Update Data Load Data Export Data Actions

Available Reports

Office 365 License Reports User Profile Reports Groups Reports Exchange Online Reports SharePoint and OneDrive for Business Reports

Office 365 Auditing Converting Old Admin Projects User Impressions

Interface Overview

Navigator Pane Contents Area Backup Navigator Pane

Backup Job Structure Advanced Search Retention Policies

Set Retention Policy Run Retention Policy Schedule Retention Policy

Storage for Backup

Requirements for Storage

Import/Export Backup Archives

Exporting Backup Archives Importing Backup Archives

Connecting to SharePoint and OneDrive for Business

Connecting to SharePoint Site or Site Collections Connecting to SharePoint On-Premises Farms Connecting to Office 365 Tenant and OneDrive

Connecting to Cloud Storage

Steps to Connect to Azure Cloud Storage Steps to Connect to Amazon S3 Cloud Storage

Hyper vs Classic Backup Setup Hyper SharePoint Online Backup

Creating SharePoint Online Hyper Backup Updating SharePoint Online Hyper Backup Restoring SharePoint Online Hyper Backup

Restore a Site from Specific Backup Restoring a List/Library from a Specific Backup Restoring a List/Library to a New Place Restore Specific Content Restoring Specific Content to a New Place Restoring Documents during an Item, List, or Site Operation Restoring Non-Document list items during an item, list or site operation

Hyper OneDrive Backup

Creating OneDrive Hyper Backup Updating OneDrive Hyper Backup Restoring OneDrive Hyper Backup

Restoring a List from OneDrive Backup Restoring a List from a OneDrive Backup to a New Place

Hyper Office 365 Groups Backup

Creating an Office 365 Groups Backup

Include Only Backup Filter

Include only those items More Recent than Date: MM/DD/YYYY Include only those items More recent than Range: n Days/Weeks/Months/Years Include only those items Older than Date: MM/DD/YYYY Include only those items Older than Range: n Days/Weeks/Months/Years

Updating an Office 365 Groups Backup Restoring Office 365 Groups Backup

Smart Backup Classic SharePoint Online Backup

Creating SharePoint Online Classic Backup Updating SharePoint Online Classic Backup Restoring SharePoint Online Classic Backup

Restore a Site from Specific Backup Restore a List/Library from a Specific Backup Restore Specific Content

Classic OneDrive Backup

Creating OneDrive Classic Backup Updating OneDrive Classic Backup Restore OneDrive Classic Backup

Classic Office365 Groups Backup

Creating Office 365 Groups Classic Backup

Include Only Backup Filter

Include only those items More Recent than Date: MM/DD/YYYY Include only those items More recent than Range: n Days/Weeks/Months/Years Include only those items Older than Date: MM/DD/YYYY Include only those items Older than Range: n Days/Weeks/Months/Years

Updating Office 365 Groups Classic Backup Restoring Office 365 Groups Classic Backup

Classic Mailbox Backup

Creating Mailbox Classic Backup

Enabling Mailbox Backup Include Only Backup Filter

Include only those items More Recent than Date: MM/DD/YYYY Include only those items More recent than Range: n Days/Weeks/Months/Years Include only those items Older than Date: MM/DD/YYYY Include only those items Older than Range: n Days/Weeks/Months/Years

Updating Mailbox Classic Backup Restoring Mailbox Classic Backup

Change Properties for Backup Admin Management Scheduling Backup Jobs

How to Schedule Full Backups for SharePoint How to Schedule Incremental Backups for SharePoint Using Integrated Scheduler to Run Backup Jobs

Backup Project Conversion

Activation About Support Help Manual Check for Updates

View section Migrator Misc

Scheduling Tasks

Schedule Task Screen Operation Scheduler Screen

Log Viewer New Window

Using Scripts and Integration with Windows Task Scheduler Scripting Reference Guide

Common Parameters Credentials Parameters ConnectToSite Parameters CopyList Parameter CopySite Parameters CopyItems Parameters OverwriteBehavior Parameters Copy Using CSV File Parameters ImportFiles Parameters GoogleImport Parameters GoogleExport Parameters NewBackup Parameters ZipBackup Parameters ApplyPolicyGroup Paramters CopyWorkflows Parameters CollectStatistics Parameters SPPreMigration Parameters FSPreMigration Parameters Given Parameters Transfer Parameters Remove Parameters Inventory Parameters InheritanceReport Parameters SPContentReport Parameters ExportSiteUsersReport Parameters ExportSiteTemplatesReport Parameters UsersToObject Parameters FullCompare Parameters GoogletoOneDrive Parameters OneDrivetoOneDrive Parameters CopyContentToFileSystem Parameters FileSharesToOneDrive Parameters ImportAlerts Parameters CustomAction Parameters Impressions Parameters BackupStorage Parameters Hyper Mode Scripting Cloud Parameters

Auth Parameters CreateJob Parameters DeleteJob Parameters ListJobs Parameters RunJob Parameters StopJob Parameters JobHistory Parameters ListArtifacts Parameters GetArtifact Parameters ListWorkers Parameters

Troubleshooting

Failed in choosing authentication type: Unable to find valid certificate path Migration of SPO Classic Experience site pages fail with a 401: Unauthorized error When performing OneDrive Provisioning the message One Drive for [user name] was not created is logged

Alternate Framework Claims Based Authentication CSV Column Reference Guide

Columns for Uploading Content using CSV Columns for Copying SharePoint Content Using CSV

Experience Data How to Import Projects into Essentials for Office 365

Technical Support Resources

List Analysis Parameters On-Prem

The Following applies to SharePoint Pre-Migration Analysis only.
migration analysis 8

info

NOTE: The condition codes associated to each list entry in the report are based on the following criteria, Total List Items and Total List Size. If either value exceeds the defined parameter, the entire list will be marked as a condition 2.

Total List Items
It is generally outside of SharePoint best practice for lists to exceed a certain number of items or threshold for various reasons. The default list view threshold for optimal SharePoint performance is 5000 items.

This option will scan for and highlight any list that exceeds the total number of items defined in this parameter (default value is 5000). This is particularly important when migrating into SharePoint Online, as this value is not user configurable in online tenants.

If any value exceeds the defined parameter, the entire list will be reported as a Condition 2.

Note:

info

NOTE: Specifying a target location for this scan will not provide additional analysis.

Total List Size Limitation
Although SharePoint lists are designed to house many millions of items, it may not be ideal to store large amounts of data in a single list. This option will scan for and highlight any list that exceeds the total size in megabytes as defined in this parameter (default value is 1000 MB).

If any value exceeds the defined parameter, the entire list will be reported as a Condition 2.

info

NOTE: Specifying a target location for this scan will not provide additional analysis.

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