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Archive Manager 5.9.1 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Proxy credentials Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies Tenants System maintenance Log Viewer Exchange Utility Administering in a hosted Exchange environment Appendix A: Moving database or attachment store Appendix B: Enabling generating publisher evidence

Of My Email (by Anyone) report

Who Else is Reading My Email?

This report lists all the messages that have been viewed by anyone other than yourself within a specified date range.

To view this access report:
1
Choose one of the following options to specify the date range:
•
All (Default) - All viewed messages regardless of date received.This option must be used in conjunction with other criteria, such as search text or recipient information. Attempting to search using only the All option will generate an error.
•
Today - Messages viewed on the current date
•
Yesterday - Messages viewed on the previous day
•
This Week - Messages viewed within seven days of the current date
•
Last Week - Messages viewed within fourteen days of the current date
•
This Month - Messages viewed on any day of the current month
•
Last Month - Messages viewed on any day of the previous month
•
Between (and related fields) - Messages viewed within a specified period. Use the Date From and Date To fields to specify the date range to search. Enter each date by selecting it from the pop-up calendar that appears when you click on the drop-down arrow next to the date entry field.
2
Click Search.

Who Else is Reading My Email?

Of My Email (by Anyone) report

This report lists all the messages that have been viewed by anyone other than yourself within a specified date range.

To view this access report:
1
Choose one of the following options to specify the date range:
•
All (Default) - All viewed messages regardless of date received.This option must be used in conjunction with other criteria, such as search text or recipient information. Attempting to search using only the All option will generate an error.
•
Today - Messages viewed on the current date
•
Yesterday - Messages viewed on the previous day
•
This Week - Messages viewed within seven days of the current date
•
Last Week - Messages viewed within fourteen days of the current date
•
This Month - Messages viewed on any day of the current month
•
Last Month - Messages viewed on any day of the previous month
•
Between (and related fields) - Messages viewed within a specified period. Use the Date From and Date To fields to specify the date range to search. Enter each date by selecting it from the pop-up calendar that appears when you click on the drop-down arrow next to the date entry field.
2
Click Search.

Search Log report

This report provides you with the details of all searches performed using Archive Manager, including the keywords that were searched, the person performing the search, and the date and time of the search.

The search log enables administrators to view searches performed by Archive Manager users within a specified date range.

To run a Search Log report:
1
Click Browse [...] to the right of the User field to display the Login Search dialog box.
•
Enter a value in the Login Name and/or Display Name field (If values are entered in both fields, only contacts that match both criteria will be displayed).
•
Click Search.
•
Locate the person in the search results and click the name to add it to the Login Name field and close the Login Search dialog box.
2
Choose one of the following options to specify the date range:
•
All (Default) - All viewed messages regardless of date received.This option must be used in conjunction with other criteria, such as search text or recipient information. Attempting to search using only the All option will generate an error.
•
Today - Messages viewed on the current date
•
Yesterday - Messages viewed on the previous day
•
This Week - Messages viewed within seven days of the current date
•
Last Week - Messages viewed within fourteen days of the current date
•
This Month - Messages viewed on any day of the current month
•
Last Month - Messages viewed on any day of the previous month
•
Between (and related fields) - Messages viewed within a specified period. Use the Date From and Date To fields to specify the date range to search. Enter each date by selecting it from the pop-up calendar that appears when you click on the drop-down arrow next to the date entry field.
3
Choose one option to specify which searches to include:
•
All - View all searches
•
No - View only the searches in which the Search All Users checkbox was not selected
•
Yes - Only searches in which the Search All Users checkbox was selected
4
Once you have specified the report criteria, click Search once to execute the search.

Viewing your search results

The search log results are returned in a table, with information in these columns:

•
User: The name of the user that performed the search.
•
Date: The date and time that the search was run.
•
Search All: Whether the search was across all users in the system, or just the standard user(s) to whom the person executing the search had access.
•
IP Address: The IP address from which the search was executed.
•
Search Criteria: The search criteria used to perform the search.
* 
NOTE: The search can be re-run to display the results by clicking the magnifying glass icon to the left of the user name.
NOTE: Subscribe to RSS - Receive updates in your RSS reader for new messages that meet the report criteria displayed. The first 100 results are displayed, sorted by date.
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