On Demand License Management Current - User Guide

Viewing product usage for different Microsoft products

When you click Product Usage under License Management in the left navigation panel, you can view smaller, more manageable data sets based on meaningful categories. By default, the page for All Products is displayed.

You can select Office 365, Power BI Pro, M365 Apps Enterprise. Visio, or Project to view charts and tables of detailed data for those products.

Most tables can be filtered by the following attributes:

You can create filters, using license Management flexible filtering, to show the specific data that you want.

You have the option to export the displayed data to a file in .csv (comma separated values) format. for further analysis. For details. see Exporting data to .csv format .

For All Products, you can also filter by Product, Product Usage, and Service.

For Microsoft 365 you can view a graph that shows product usage for the past 12 months.

For Power BI Pro, you can filter by active users or inactive users, and can show users with Power BI Pro as an add-on license or as part of a Microsoft E5 plan.

For M365 Apps Enterprise, you can see which users are using Microsoft 365 Apps for Enterprise (which includes applications such as Outlook, Excel, Word, PowerPoint, and Teams). You can see whether users access the applications through a desktop computer or through mobile devices or the web.

For Visio, you can see the desktop activations for users with assigned Microsoft Visio licenses and whether Visio has been activated.

For Project, you can see the desktop activations for users with assigned Microsoft Project licenses and whether Project has been activated. You can also see the specific costs for Project stand-alone (add-on) licenses.

Viewing and filtering for All Products

When you click All Products on the menu bar, you can see the products contained within your licenses and the services included in each product. You can view the number of users are assigned to a license and see the number of active users, inactive users, and how many users have never used the product. You can click on service in the Service column to see the individual users with that service on the Users page.

If you click the links in the Active users, Inactive users, or Never used product columns, the Users page is displayed and is filtered to show only the active users, inactive users, or users that have never used the specific product. This allows you to easily identify users for which management action might be required such downgrading to a license that does not include the unused product.

In the All Products page, product usage data is collected for the following products:

When you view All Products on the Products Usage page, any other products will display n/a in the columns that show user activity.

Viewing Office 365 usage

When you click Office 365 on the menu bar, you can view a graph that shows product usage over the past 12 months for different products. You can select the products for which you want to view usage. You can hover over points in the graph to see the number of active users in that month.

Viewing Power BI Pro activity data

When you click Power BI Pro on the menu bar, you can view the users that have activity data for Power BI Pro for the last 30, 60, or 90 days. You can see which users in your tenant have an add-on license for Power BI Pro and which users have Power BI Pro as part of a Microsoft E5 plan license.

If you have selected multiple tenants, and there is no activity for one or more tenants, the page still displays data for the tenants that have data.

You can use the EDIT COLUMNS option to update the table by selecting the columns that you want to include such as Country.

To view Power BI Pro data, the following prerequisites must be met:

By default, a filter is set to show inactive users (Status | equals | inactive). You can click + at the end of the first row and select All of (and) or Any of (or) to add an additional filter rule. To remove an individual filter rule, click X beside the rule.

To see all users, click CLEAR ALL.