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On Demand License Management Current - User Guide

Working with License Management Overview of On Demand License Management Prerequisites for License Management License Management summary License Management cost Viewing licenses Viewing product usage for different Microsoft products Viewing groups, changing license assignment, and removing licenses Viewing users, assigning and reclaiming licenses Configuration Documentation roadmap Technical Support

Needs your attention

The Needs your attention tile provides a summary of cautions and status messages regarding your Microsoft 365 licenses. When you click VIEW, you can see the specific issues and recommendations for each category.

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License & cost optimizations
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For example, you might have licenses that are assigned to disabled AD accounts, resulting in unnecessary license costs. You might want to reclaim and reassign these licenses to other users.
After you click VIEW to see the Cost Optimization page, you can click the vertical ellipsis menu in the Actions column for the row that describes disabled accounts and select either View disabled accounts, Assign Licenses, or Reclaim Licenses.
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When the number of Unassigned licenses goes over 15%, a caution is raised because typically, this represents a cost waste scenario.
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Inactive licenses show users that have not used any of the licensed services within the past 30 or 90 days. You can click VIEW to see which users have inactive licenses within these time periods.
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Never used product seats refers to licenses that have been assigned but never used.
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Missing consents & configurations
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Consent to gather Power Platform self-service license information is required indicates that, if you want to see if a tenant is enabled for self service purchase policy for Power Platform products, you must grant consent.for this type of information to be collected. For details, see Prerequisite for Self Service License Reporting access.
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If there are licenses with unknown costs, cost estimates for your licenses are inaccurate. Using the Customize Rates feature, you can see accurate cost data by updating costs to reflect the specific licenses rates you are paying. For information, see Customizing rates and excluding licenses.
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If you want to assign and reclaim licenses, you must grant License Administration consent for the tenant. For more information, see Prerequisites for assigning or reclaiming licenses.
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ROI optimizations
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You can see the products for which you have paid that are not being used in your environment.
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Unassigned licenses or licenses assigned to disabled accounts shown an inefficient and costly implementation of Microsoft 365.
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Management
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Expiring soon licenses that are in a warning state and will expire soon.
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Expired licenses that are expired and can no longer be assigned.
 
 

Paid license distribution

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The Licenses by Type shows the distribution of the license types listed.
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The Licenses by Cost is an estimate of the total cost for licenses purchased per month. The data is based on Microsoft default rates or customized rates if specified.
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Only includes licenses that are part of paid subscriptions. Does not include free, unlimited, or trial licenses.

For more information on the data included, see Viewing the summary dashboard.

Product Usage

The Product Usage tile shows the usage of the selected products for the last 30 days, showing active products, inactive products, and disabled licenses. Use the Selected Products filter to limit the bar chart to show only the products you want.

You can drill down to see product usage for the products that you have selected by clicking View Usage. To see licenses that are not being used, click View Inactive Licenses.

License availability

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A breakdown of available licenses. The categories are always displayed in descending order by count.
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Only includes licenses that are part of paid subscriptions. Does not include free, unlimited, or trial licenses.

For more information on the data included, see Viewing the summary dashboard.

 

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