The Auto Add Users to ControlPoint Groups action allows ControlPoint Application Administrators to configure ControlPoint to automatically add SharePoint users to a group within the ControlPoint Configuration site if the users:
·are Site Collection Administrators, and/or
·are members of a site's Owners group, and/or
·have a specified permissions level.
When a ControlPoint group reaches its maximum number of users (which is 1000 by default, although ControlPoint Application Administrators can change this limit), ControlPoint automatically creates a new group with the same permissions as the "base" group.
EXAMPLE:
If you want all users who are members of site Owners groups to be added to the ControlPoint Business Administrators group, and more than 1000 users meet that criterion:
·when Business Administrators group membership reaches 1000, a new group named Business Administrators_1 will be created and the next 1000 users will be added to that group.
·when Business Administrators_1 group membership reaches 1000, a group named Business Administrators_2 will be created, and so on.
NOTE: You can add a Claims-authenticated user to a ControlPoint group; however, you cannot add an actual Claim.
To configure ControlPoint to automatically add SharePoint users to ControlPoint groups:
1From the Manage panel, choose ControlPoint Configuration > Auto Add Users to ControlPoint Groups.
2In the Selection panel, click Change Selection and select the objects you want to include in the scope of the action.
NOTE: The initial default scope is always blank.
3For Add users to the chosen group based on:, select the criteria that you want membership in the ControlPoint group to be based on. Use the information in the following table for guidance.
If you want membership in a ControlPoint group to be based on ... |
Then ... |
---|---|
membership in a Site Collection Administrator's group |
check Members of Site Collection Administrators. |
membership in a site's owner's group |
check Members of Owners Group. NOTE ControlPoint considers owners groups to be those that have been designated "Owners of this Site" in SharePoint; not necessarily only those that have "Owners" in the group name. |
a user's permission level (both direct and via SharePoint groups) |
§check Members with the following permission level, and §select a permission level from the drop-down. Note that the drop-down lists all permissions levels that are valid for the selected scope. |
Now you can:
·run the operation immediately (by clicking the [Run Now] button)
OR
·schedule the operation to run at a later time or on a recurring basis.
OR
·save the operation as XML Instructions that can be run at a later time.
If you chose the Run Now, option, after the operation has been processed:
·a confirmation message displays at the top of the page, and
·a ControlPoint Task Audit is generated for the operation and displays in the Results section.
If you schedule the operation, a link to the Task Audit is included in the scheduled action notification email.
See also The ControlPoint Task Audit.
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