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Archive Manager 5.4 - Administration Guide

Administration menu Authentication modes Data loaders Download tools Federated Search Instances Groups Index management Logins Security roles Storage location Message tags Alert Service Policies Exclusion rules Mail servers Mailbox assignment Mailboxes Lync servers Lync user assignment Lync users Reports Message policies Message policy assignments Retention policies System maintenance Log Viewer Exchange Utility Appendix A: Moving database or attachment store

Exclusion rules

About exclusion rules

Exclusion rules allow Archive Manager to ignore an email message based on specified attributes. This can be useful for ensuring that system-generated or administration messages are not included in the Archive Manager store. Archive Manager stores an MD5 value of excluded messages, which can be purged if required.

Archive Manager includes four Exclusion Rules by default. Exchange 2013 sends automatically generated email to monitor the health of the system. It is not necessary to archive these emails. These Exclusion Rules can be deleted if needed.

BUILTIN: E2013 Health Monitor: From inboundproxy: From
BUILTIN: E2013 Health Monitor: To inboundproxy: To

An exclusion rule cannot be deleted after an email has been excluded by that rule. Exclusion rules have the following characteristics:

The Exclusion Rule criteria may include one or more of the following parameters:

Name: The name by which you want the exclusion rule to be identified (for example, "System files").
From: The email address where the message(s) originated (example:
To: The email address to which the excluded email message(s) are sent. Important: The rule will work only where there is a single recipient in the To field of the message.
Subject: The Subject of email(s) you want to exclude. The exclusion will apply only to email(s) whose Subjects match exactly the string entered here. You may use a wildcard asterisk in this string to represent one or more characters at the beginning or end of the string, or somewhere within the string.
Header: Header information included in the email messages to be excluded (example: Content-Transfer-Encoding). The Header Value field (below) must contain a corresponding value for this Header setting to take effect.
Header Value: Header value information contained in excluded email messages (example: binary).

These field notes apply to both the Add and Edit features for exclusion rules.

Add, edit or delete an exclusion rule

The following sections discuss managing exclusion rules.

Add an exclusion rule

Click the Add an Exclusion Rule link.
In the Exclusion Rule form: Enter or select values for some or all of the fields.
Click Add. The new exclusion rule is added to the system and the Exclusion Rule Administration screen is displayed.
NOTE: To return to the Exclusion Rule Administration screen without creating a rule, click Cancel.
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