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On Demand Migration Current - User Guide

About On Demand Migration Working with On Demand Migration Account Migration Mailbox Migration OneDrive Migration Microsoft Teams Migration Microsoft 365 Groups Migration SharePoint Migration Public Folders Migration Troubleshooting Finalizing the Migration Appendix A: Working with PowerShell

What We Migrate

Objects and content types

Object Support Notes
Team owners and team members ✔ Only for Microsoft 365 Groups that are migrated / matched. Teams and groups with dynamic membership can be migrated but cannot be merged.

The memberships is not updated in Teams immediately after membership migration. It takes a while before Microsoft synchronizes memberships between groups and Teams. Workaround: Wait for membership synchronization.

Archived team ✔ Archived teams will first be migrated to the target tenant as active teams. Then they will be archived in the target tenant. Archived team can only be migrated once and remigrating archived teams is not supported.
Standard channels ✔ See Channel settings subsection below.
Private channels ✔ See Channel settings subsection below.
Shared channels ✔ See Channel settings subsection below.
Conversations ✔ The target tenant's temporary Migration Manager account is displayed as the owner of all migrated messages on the target: The original owner and creation time of a message are displayed in the first line of the message starting with "Originally posted by...".

Individual messages larger than 4 MB will not migrate. Messages containing several inline messages can exceed 4MB. The chat will migrate without the large messages. An error will display in the On Demand Migration for Teams Events tab of the form: Request failed with RequestEntityTooLarge status code (Request Entity Too Large).

SharePoint document libraries (Files) ✔  
Team picture ✔  
Timestamps ✔  
Team settings partial Target team settings are not updated if you re-run the provisioning task.

Allow members to upload custom apps and Team code settings are not migrated.

Custom tags for teams ✔ GCC tenants do not support tags.
Guest accounts and conversations ✔  
Planner partial Planner Tab, Buckets, Tasks and Comments. If there are more than 400 Planner tasks in a bucket then On Demand migrates the first 400 tasks only.
Custom website tab ✔  
Chats ✔ Images, media files and documents referenced in one-on-one or group chats are stored in your OneDrive for Business folder. They must be migrated using the On Demand Migration for OneDrive service, before you migrate the chats. File links in team chats will not work after chat migration if the files are moved to another folder in the source tenant.

Files that are linked to the private chats and meetings are migrated but do no display in the Files tab of private chats and meetings.

Private one-to-one chats with a Skype user are not migrated. The Microsoft Graph API List chat messages do not support querying messages of that type.

Private one to one chats are migrated as group chats. All the messages in the migrated chats are posted by the temporary Migration Manager.

On the source tenant a member removed from a chat can still see the history of the chat in the source. On the target, members cannot see the history of chats they have been removed from.

Users deleted on the tenant are not migrated, so do not show as members of a chat on the target. Deleted users do remain visible as members of a chat on the source. 1:1 chats, where one of the users is deleted, are migrated for the user that is still a member of the tenant.

Private one-to-one chats with an ‘External user’ (user from another tenant) are treated as follows. Private one-to-one chats initiated by an ‘External user’ are not migrated. Private one-to-one chats not initiated by an ‘External user’ are migrated, and in the title the external user’s real name is replaced with the text ‘External user’.

Self-Chat ✖  
Applications partial Only Word, Excel, PowerPoint, OneNote and List tab applications linked to files in the same channel are supported. If you rename a tab in the source team and then re-migrate, the renamed tab will be migrated. The target will then have two tabs, one with the old name and one with the new name.
OneNote partial When the team name in source tenant is different from the one in target tenant, a blank default team’s notebook (with the target team name) will be created in target tenant. The original default team’s notebook (with the source team name) will be migrated correctly by Team’s migration. This results in two default team’s notebook in target.

OneNote tabs migration fails if the team contains a large number of items (folders or files, some of which could be OneNote entities such as notebooks, sections or section groups) and the following error message is reported: Request failed with Forbidden status code (Forbidden). { "error": { "code": "10026", "message": "One or more of the document libraries on the user or group’s OneDrive contains more than 20,000 OneNote items (notebooks, sections, section groups). Please try again later."....Workaround: Before proceeding with migration consider the following Microsoft recommendations to avoid the problem: https://docs.microsoft.com/en-us/archive/blogs/onenotedev/onenote-api-calls-fail-with-a-large-number-of-items-in-a-sharepoint-document-library

Lists partial Lists must be created in the same SharePoint site used by the team or Private Channel. You must select the Standard and Customized (All SharePoint Content) option in the Migration Options step of the New Teams Migration Task to allow the migration of Lists and their content.
Wiki sections and pages ✖  
Bots ✖  
Applications including Shifts for schedule management ✖  
Inbox folder and Calendar from the group mailbox associated with a team ✔  
Formatted text ✔  
Authorship partial Authorship in messages is migrated as a string with author name and creation date. File authorship is supported.
File preview partial Preview icons of files attached to a post are not migrated. The file is migrated as a link.
Link preview of public sites partial Preview icons are not migrated. Only the link is migrated.
Mentions:
  • Users
  • Channels
  • Teams
 ✔ Mention in migrated message can be used only if mentioned source object has a pair in the target
Images posted inline from buffer ✔  
Emoji, GIF, Sticker, Praise, memes ✔  
Link preview of public images ✔ Preview icons are not migrated. Only the link is migrated.
Attached images, media files, documents partial Preview icons are not migrated.

Meeting recordings

partial

Recordings of scheduled meetings in a team channel, stored in SharePoint or OneDrive, are migrated.

  • Meeting recordings stored in Microsoft Stream (Classic) are not migrated; the link to the recording on the source team channel is retained.
  • On Demand does not support meeting recordings in a group chat. Recordings in group chats and one-to-one chats cannot be migrated with the On Demand Migration for Teams service. Since the recording file is stored in the chat organizer's OneDrive account, you can use the On Demand Migration for OneDrive service to migrate recordings.
  • On Demand does not support meeting recordings for "Meet now" meetings.
Meeting Notes in private meetings ✖  
Meeting conversations ✔ Conversations are migrated as private chats, but cannot be written to the original Teams meeting. Conversations in a channel stay in the channel rather than a private chat, and are migrated to the target channel with a Teams migration task.
Whiteboards in private meetings ✖  
E-mail attachments ✖  
Code snippets ✖  
Announcements partial Customized background picture for announcements are not migrated
Rich card attachments ✖  
Files uploaded from mobile application 
Media files ✔  
Voice recordings ✖  
Documents ✔  
Channels and Channel Settings
General settings ✔ Channel isFavoriteByDefault property migration is not supported. Workaround: Enable Automatically show this channel in everyone’s channel listoption for the channel manually in your Teams client.
Standard channels ✔  
Private channels ✔ The Teams client will not display the updates immediately. It may take up to 24 hours before the changes are reflected due to Microsoft limitations. Private channel members not visible in the Teams application unless you explicitly search for a member.
Shared channel ✔ Shared Channels can only be provisioned in the original team where the channel was created.
Group Settings
Allow external senders to email this group ✔ General
Send copies of group conversations and events to group members ✔ General
Hide from my organization's global address list ✔ General

Migration from an Education tenant to an Education tenant

The table below lists the migration limitations for migration teams and channels from one education tenant to another education tenant.

  • Provisioning of public teams is not supported for migration scenarios from one education tenant to another. Only private teams can be provisioned for these scenarios.
  • When using Microsoft Teams for Education, use On Demand Migration for Teams to discover and migrate the EDU group. If you use On Demand Account Migration to discover and migrate the EDU group, then provisioning the EDU teams will fail with a “Request failed with BadRequest status code (Bad Request)” event error.

Migration from a Commercial tenant to a GCC High tenant

The table below lists the content types in Microsoft Teams that are available for migration from a Commercial tenant to a GCC High tenant with the On Demand Migration for Teams service.

Content type Availability in
GCC High tenant		 Migration support
Announcements ✔ ✔
Applications ✔ ✔
Applications including shifts for schedule management ✔ ✖
Associated SharePoint document libraries (files) ✔ ✔
Attached images, media files, documents ✔ ✔
Authorship ✔ ✔
Bots ✖ ✖
Calendars ✔ ✖
Chats ✔ ✔
Code snippets ✔ ✖
Conversations ✔ ✔
Custom tags for teams ✖ ✖
Custom website tab ✔ ✔
Email attachments ✔ ✖
Emoji, Teams GIFs, memes ✔ ✔
Formatted text ✔ ✔
Group mailbox associated with team ✔ ✖
Guest accounts and conversations ✔ ✔
Images posted inline from buffer ✔ ✔
Link preview of public images ✔ Partial. Icon is not migrated.
Link preview of public sites ✔ Partial. Icon is not migrated.
Meeting conversations ✔ ✔
Mentions
  • Users
  • Channels
  • Teams
 ✔ ✔
OneNote ✔ ✖
Planner (Planner Tab, Buckets, Tasks and Comments) ✔ ✔
Private channels ✖ ✖
Public channels ✔ ✔
Team owners and team members (Creation of Microsoft 365 Groups) ✔ ✔
Team picture ✔ ✔
Timestamps ✔ ✔
Wiki sections and pages ✔ ✖

Migration from one Education tenant to another

Teams migration from one education tenant (Microsoft 365 for Education) to another is partially supported. The following team types and supported content can be migrated:

  • Standard Team
  • Class Team
  • PLC Team
  • Staff Team

During provisioning, the teams with the same type will be created in the target tenant. Provisioning of public teams is not supported for migration scenarios from one education tenant to another.

Assignment app, personal OneNote notebook linked to a Teams channel and the OneNote tab linked to another team are currently not supported. Links to files in migrated messages are not supported in case these links point to files located outside the default SharePoint URL. These links are missing in the target.

Prerequisites

Verify the following requirements are met before migrating Microsoft Teams. If these actions are not performed, discovery, provision and migration tasks will fail or some data might be lost!

  • The following consents are granted before Teams migration can be started
    • Migration - Basic,
    • Migration - Mailbox Migration
    • Migration - SharePoint
    • Migration - Teams

IMPORTANT: The Tenant Administrator must open the OneNote application just once in the target tenant. It does not have to be opened or run by every user. If OneNote is not initialized before granting consent for Teams migration, the following error occurs: Unexpected response while attempting to register the tenant: AADSTSxxxxxx: The app needs access to a service ("https://*.onenote.com/")

TIP: If the consents are not granted or expired, Discover Teams action is disabled and the following notification is displayed: Grant admin consent to the following Migration sub modules on the Tenants page for both source and target tenants: Basic, SharePoint, and Teams. Open Tenants page and grant the necessary Consents and Permissions so that the product can access the source and target tenants. You will be redirected to the Microsoft web site for granting admin consent. Once admin consent is granted, you can start discovering Teams.

  • User must be matched or migrated before using the On Demand Migration for Teams service.
  • Images, media files and documents referenced in one-on-one or group chats are stored in your OneDrive for Business folder. They must be migrated using the On Demand Migration for OneDrive service, before you migrate the chats.
  • It is recommended to create or use source and the target temporary Migration Manager accounts.
  • The temporary Migration Manager accounts in the source and target tenant should have Teams license from the Microsoft 365 admin center.
  • Do not change your temporary Migration Manager accounts before completing the migration project.
  • The temporary Migration Manager accounts should be granted the Global Administrator or Teams Administrator role on the tenants for which these account are used.
  • The temporary Migration Manager accounts should be granted Application Impersonation role on the tenants for which these account are used.
  • Accounts joined to existing teams should be matched or migrated in the migration project.

IMPORTANT: It is recommended to remove the source and target temporary Migration Manager accounts for safety reasons after the migration is completed. These accounts can be removed from teams as described in Finalizing the Migration.

Required permissions

Feature Required permissions
Migrate conversations Read all channel messages
  Have full access to the Chat Service Aggregator
  Have full access to the Skype Teams Service
  Create chat and channel messages with anyone's identity and with any time stamp
Migrate private chats Read all chat messages
  Read and write user chat messages
Provision groups and teams Read and write directory data
  Read and write all groups
Migrate files and OneNote items Read and write all OneNote notebooks
  Read and write items in all site collections
  View and modify notes for all users
Migrate groups and teams membership Read all users' full profiles
  Read or write user region
  Add and remove members from all teams
  Add and remove members from all channels

Temporary Migration Manager accounts

It is strongly recommended to create source and target temporary Migration Manager accounts. These accounts should not be an owner or member of any team. For security reasons it is recommended to remove these accounts once the migration is complete.

The target temporary Migration Manager account use is in and not limited to the following scenarios:

  • The target temporary Migration Manager account that is used to perform Teams provisioning creates and owns these provisioned target teams.
  • The target temporary Migration Manager account is added to all target teams and Microsoft 365 Groups as a member and an owner, and to all target private channels as an owner.
  • The target temporary Migration Manager account is used to perform the Teams migration and displayed as the owner of all migrated conversation and chat messages and planner tasks on the target.
  • The target temporary Migration Manager account is added to all the chats (both group chats and private chats) as a participant during chats migration, and then removed from the migrated chats as soon as the chat migration is complete. All migrated chats of the target temporary Migration Manager account are hidden when the chat migration is complete.

Teams Workspace

In this topic:

Dashboard

The components of the dashboard are as described below:

Notification panel - presents relevant information and shortcuts to migration activities.

Dashboard Menu - contains the following links to common activities in the migration process.

  • Discover - Starts the New Teams & Groups Discovery Task wizard to collect information about accounts in the source tenant. For more information see Discovering Teams and Groups

Dashboard Tiles

  • Getting Started - Presents quick start links to the various actions for preparing and migrating teams.
  • Teams - Presents a summary of the teams in various migration states. Click Show All to open the Teams List view to inspect the teams.
  • M365 Groups - Presents a summary of the M365 Groups in various migration states. Click Show All to open the Groups List view to inspect the groups.
  • Tasks - Displays the five most recent tasks that were completed in the Teams workspace. The title displays the total number of tasks. Click Show All to open the Tasks List view.
  • Events - Displays the five most recent events that were completed in the Teams workspace. The title displays the total number of events. Click Show All to open the Events List view.

Teams List View

The Teams List View is comprised of the following components:

Notification panel - presents relevant information and shortcuts to migration activities.

Filter panel - consists of predefined filters for the Teams List view and tabs to switch between the Teams List view and the Assessment view. See Filtering for more information about working with filters. The predefined filters are:

  • Teams - migration state of the team.
  • Teams By Size - size of a team. Valid ranges are More than 1GB, 100MB - 1GB, 10MB - 100MB, Less than 10MB. The dropdown also shows the nunbver of teams in the list for each range.
  • SharePoint - nature of the SharePoint site linked to the team. Valid values are Customized and Standard.

List View Menu - contains links to teams migration activities and the search box. Each activity is explained in greater detail in subsequent topics. See Searching for more information about working with the search box.

List View - displays information about teams in the source and target tenants. Use the Edit Columns list view menu to show or hide columns in the list. The columns are as described below:

  • Team Name - name of the team in the source tenant.
  • Migration State - status of the task in the migration process. Values are as listed below:
    • Discovered
    • Exists in target - team in the source tenant exists in the target tenant
    • Provisioning
    • Provisioned
    • Provisioned with issues
    • Provision failed
    • Migrating
    • Partially migrated
    • Partially migrated with issues
    • Migrated
    • Migrated with issues
    • Migration failed
  • SharePoint - nature of the SharePoint site linked to the team. Values are as described below:
    • <no-value> - SharePoint content has not be discovered yet.
    • Standard - There is at most 1 SharePoint site and 4 Lists in the SharePoint site collection
    • Customized - There are more than 1 site and 4 Lists in the SharePoint site collection

    NOTE: The SharePoint status is available only after the New Teams Provisioning Task is run.

  • Channels - number of channels in the source tenant team.
  • Members - number of members in the source tenant team.
  • Source Files (GB) - total size in GB of files across all channels in the source tenant.
  • Target Files (GB) - total size in GB of files across all channels in the target tenant.
  • Messages - number of messages in the source tenant team.
  • Migrated Messages - number of messages migrated to the target tenant team.
  • Plans - number of plans in the source tenant team.
  • Migrated Plans - number of plans migrated to the target tenant team.
  • Tasks - number of tasks in the source tenant team.
  • Migrated Tasks - number of tasks migrated to the target tenant team.
  • Last Activity - date and time of the last action performed on the team record.
  • Created - date and time the team record was created.
  • Target Team Name - name of the team in the target tenant.
  • Source MailNickname - email alias of the associated Microsoft 365 Group in the source tenant.
  • Target MailNickname - email alias of the associated Microsoft 365 Group in the target tenant.
  • IsArchived - indicates whether the team is archived. Archived teams can be migrated like any other team.

Teams Assessment View

See the Premigration Assessment for Teams for the complete list of available reports.

Team Details

When you select a team from the List View, the Team Detail pane opens. The information in the pane is described below:

  • Description - name of the team in the source tenant.
  • Visibility - indicates whether the source tenant team is Public or Private.
  • Is Archived - indicates whether the source tenant team is archived.
  • SharePoint Customized - status of the selected account. Valid values are New, In Progress, Failed and Completed.
  • Owner count - number of owners of the source team. A team can have up to 100 owners.
  • Member count - number of members in the source tenant team.
  • Migrated messages count - number of messages migrated to the target tenant team.
  • Archive messages count - number of archived messages in the source tenant team.
  • Last Operation - the most recent operation performed on the team. Valid values are Discovered, Provisioned, and Migrated.
  • Events - count of the events that occurred during account processing through one or more tasks.
  • Tasks - list of tasks invoked for the selected account.

Team Content

The Team Content tab presents a list of teams and its components along with the count of child items of the object type. When you open the Team Content tab, the list view initially displays all the teams and their migration state along with the total count of the team components of each team: Channel, Planner, Mailbox, Team membership, SharePoint Content* and SharePoint Site*. For each team component you can additionally view its components and their child item counts as well.

* Example: Consider a team with multiple private channels A and B.

If you select the SharePoint Standard option in the New Teams Migration Task wizard, then the following items are displayed in the Team Content view with type "SharePoint List" after migration.

Type Name
SharePoint List Documents - team site name
SharePoint List Documents - private channel A site name
SharePoint List
 Documents - private channel B site name

If you select the SharePoint Standard and Customized option in the New Teams Migration Task wizard, then the following items are displayed in Team Content view with type "SharePoint Site" after migration.

Type Name
SharePoint Site Site - team site name
SharePoint Site Site - private channel A site name
SharePoint Site
 Site - private channel B site name

To display the contents of a specific team:

  1. Select the team to open the details pane on the right hand side.
  2. Click Show Content. The components of the selected team are displayed in the list view along with the migration state and child item counts for each component. In the details pane, the Show Parent link is activated and the Show Content link is deactivated.

NOTE: Components of a team can be displayed when teams are migrated through a new project created after the Jan 10, 2023 release.

To display the parent of a specific team component:

  1. Select the team component to open the details pane on the right had side.
  2. Click Show Parent. The parent team is displayed in the list view along with the migration state and the total count of the team components. In the details pane, the Show Content link is activated and the Show Parent link is deactivated.

The components of teams are migrated when you start a migration task with the New Teams Migration Task wizard and select the team component types to migrate.

NOTE: The Events property value in the detail pane for a selected child component will be zero.

Filter panel - consists of predefined filters for the Teams List view and tabs to switch between the Teams List view and the Assessment view. See Filtering for more information about working with filters. The predefined filters are:

  • Status - migration state of the team.
  • Type - object type: Team, Channel, Planner, Mailbox, team membership or SharePoint Content.

List View - displays information about teams in the source and target tenants. Use the Edit Columns list view menu to show or hide columns in the list. The columns are as described below:

  • Type - object type: Team, Channel, Planner, Mailbox, membership or SharePoint Content.
  • Name - name of the object
  • Migration State - status of the task in the migration process. Values are as listed below:
    • Discovered
    • Exists in target - object in the source tenant exists in the target tenant
    • Mapped
    • Provisioning
    • Provisioned
    • Provision failed
    • Migrating
    • Partially migrated
    • Partially migrated with issues
    • Migrated
    • Migrated with issues
    • Migration failed
  • Items to migrate - the count of child items of the object. For each team, the count indicates the total number of child components of the team. For each team components the item counts displayed are as described below:
    • Planner: number of Planner tasks
    • Channel: number of messages
    • Mailbox: the team mailbox. The count is always 1
    • Membership: number of team members
    • SharePoint Content: number of sites
  • Processed - the number of items considered for migration.
  • Progress (%) - migration progress in percentage. If a team component is not selected for migration in the New Teams Migration Task wizard, this value does not exist for the component.

Discovering Teams

In this topic:

Discovering all Teams

This is the simplest approach which uses the Discover Teams tasks to inspect the source tenant and discover all the teams.

To start the Discover Teams task:

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or open an existing project.
  4. Click Teams from the project tiles, or click Open from the Teams tile to open the Teams dashboard.
  5. Click Discover Teams from the Teams tile in the Teams dashboard

    -or-

    Select the Teams tab and select the List View if not already selected. Then click Discover Teams > Discover All from the Actions menu.

  6. The New Teams Discovery Task wizard opens.
  7. Step 1: Discovery Options

    1. Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in a discovered team.
    2. Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in a discovered team.

      NOTE: When a Collect Statistics Task is started, the temporary Migration Manager for the source tenant will be added to all teams, or the teams specified in a CSV file. The additional information collected by the tasks are used in the migration process for teams and helps improve the performance of the migration task.

    3. Collect Last Activity for Teams - Select this option to start a Collect Last Activity for Teams task to get the most recent activity time from a discovered team.
    4. Click Next.
  8. Step 2: Notification
    1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - select this option to send the email if the discovery task fails to complete successfully.
    2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
    3. Click Next.
  9. Step 3: Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time.
        • Start - enter the start time for the task.
    2. Click Next.
  10. Step 4: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name. The default name is Discover Teams.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Discovering Teams from a file

When you have a large set of teams but you want to migrate a subset of those teams, you can start the discovery process by using a CSV file. The CSV file lets you specify the teams that you want to discover and ignore the rest. This is a two-step process:

Step 1: Preparing the CSV file

  1. Log in to the Microsoft 365 admin center (https://admin.microsoft.com) with the credentials of your source tenant administrator.
  2. From the navigation pane, click Active groups.
  3. Select Microsoft 365 tab in the Active Groups page
  4. Set the list filter to Groups with Teams.
  5. Click Export and then click Export groups in this list. A Groups.csv file will be downloaded to your computer.

  6. Edit the CSV file and retain the Group ID and Group name columns. Then retain the teams you want to discover and delete the rest. If you retain a row that references a group without a team, the group will be ignored during discovery.

  7. Save the CSV file. You may rename the file if needed.

Step 2: Starting the Discover Teams Task

  1. Log in to Quest On Demand and choose an organization if you have multiple organizations.
  2. From the navigation pane, click Migration to open the My Projects list.
  3. Create a new project or open an existing project.
  4. Click Teams from the project tiles, or click Open from the Teams tile to open the Teams dashboard.
  5. Click the Teams tab and select the List View if not already selected. Then click Discover Teams > Discover from file from the Actions menu.
  6. The New Teams Discovery Task wizard opens.
  7. Step 1: Discovery Options

    1. Click Browse and select the CSV that contains the Group IDs and Group names of the teams that you want to discover.
    2. Collect Plan and Task statistics for Teams - Select this option to start a Collect Statistics Task to count the number of Plans and Tasks in a discovered team.
    3. Collect Message statistics for Teams - Select this option to start a Collect Statistics Task to count the number of messages in a discovered team.

      NOTE: When a Collect Statistics Task is started, the temporary Migration Manager for the source tenant will be added to all teams, or the teams specified in a CSV file. The additional information collected by the tasks are used in the migration process for teams and helps improve the performance of the migration task.

    4. Collect Last Activity for Teams - Select this option to start a Collect Last Activity for Teams task to get the most recent activity time from a discovered team.
    5. Click Next.
  8. Step 2: Notification
    1. Send notification email once the task is completed - select this option to send a notification email when a discovery task completes.
      • Only in a case of failure - select this option to send the email if the discovery task fails to complete successfully.
    2. Recipients - enter the email address of the recipients of this email. You can specify multiple recipient email addresses separated by semicolon.
    3. Click Next.
  9. Step 3: Schedule
    1. Choose from one of three options to schedule the task. The scheduler will be activated only after you complete the task wizard.
      • Run now - task runs immediately.
      • Run later - task must be started manually.
      • Schedule - task will be started at a future date and time.
        • Start - enter the start time for the task.
    2. Click Next.
  10. Step 4: Summary
    1. Verify the task specifications as described below:
      1. Name - name of the task. You can specify a custom name. The default name is Discover Teams.
      2. Source tenant - name of the tenant where the statistics will be collected.
      3. Target tenant - name of the target tenant in this project.
      4. Scheduled start - date and time when the task will start. Now indicates that the task will start immediately.
    2. Click Back to revise or review a previous step or click Finish to complete the task wizard and start the task as scheduled.

Reviewing the Discover Teams Task

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Discover Teams.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. State - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - Number indicates the count of events that the task encountered. The values indicate the type of the events and the event count for each type.

  4. If you selected the options to collect statistics in the New Teams Discovery Task wizard, you will see additional tasks: Collect Plan and Task statistics for Teams and Collect Message statistics for Teams. Click each task to view the corresponding details in the details pane.
 

Reviewing the Discover Teams Task Events

  1. Select the Tasks tab.
  2. Select the task that you want to review.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team or group discovered.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Reviewing the Collect Statistics Task

  1. Select the Tasks tab.
  2. Select the Collect Statistics Task that you want to review. The default name is Discover.
  3. In the task details pane that opens, the information presented is as described below:
    1. Type - Type of the task. The type is discoverteams.
    2. Created - Date and time when the task was created.
    3. Modified - Date and time when the task was last updated.
    4. State - State of the task.
    5. Last Operation - The action that was most recently performed in this task.
    6. Schedule - Date and time when the task started. Now indicates that the task started immediately after the task was created.
    7. Events (number) - The number of events that the task encountered.

Reviewing the Collect Statistics Task Events

  1. Select the Tasks tab.
  2. Select the task that you want to review. The default name is Teams Collect Statistics Task.
  3. In the task details pane that opens, click Events (number). The Events tab opens with a filtered list of events for the selected task.
  4. Select an event that you want to review. In the event details pane that opens, the information presented is as described below:
    1. Object - Name of the team.
    2. Task - Name of the task.
    3. Time - Date and time when the event occurred.
    4. Category - Type of task. the value is Application.
    5. Source - Name of the On Demand Migration service

Reviewing the statistics collected

Statistics are collected if the option to collect statistics is selected in the New Teams Discovery Task. Statistics are collected for teams and groups.

To review the statistics for Teams:

  1. From the Team dashboard, click the Teams tile.
  2. Select the Teams tab and select List View if not already selected.

 

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