Notes Migrator (NM) migrates documents which are only visible in the "All Documents" view into a specific folder "-UNFILED-" in Exchange mail box.
Also, messages stored in a user's Private Folder will migrate to the "Unfiled" folder, this is due to Reader security on the Lotus Notes folder. Our product will not have the proper permissions to access the private folder
When NM migrates a mail file, the private folders do not migrate because of the $Reader field in the folder prevents a third party (NM) from viewing the folder.
The only person whom can read the private folder is the user who created it. Because the Notes admin ID being used to perform the migration cannot see the private folder, the folders are skipped but the documents stored within them are migrated, since they also exist in the 'All Documents' view.
Documents that are in a private folder will migrated to the "Unfiled" folder in Outlook as they are still in the All documents view.
We have included a "Message Template" document to send a notification email to the selected users. A notification can be sent to the user to convert their private folders to full access before the migration.
Note: This agent was not created by and is not supported by Binary Tree.
When each user runs the 'Private Folder' conversion using this button (before the migration) then each private folder will be viewable by the migration account, and will be migrated to the destination mailbox.
Select the users you want to run this agent.
Change their migration status to 'Notify", so they appear in the "Send End User Notifications" view
Once the users are in this view, select the documents, and click the "Send User Notifications" view action button
Select the new notification document template.
Notify your users to open this email, and click the button within.
If their mail file is local, they will need to replicate to the Domino server after the button has completed
Once this is complete, perform the following:
You will need to remove the migrated data for the affected users.
Clear the migration history
Select the users, and migrate