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Binary Tree Migrator for Notes 20.12.1 - User Guide for Office 365

Section 1. Introduction Section 2. Pre-migration Activities Section 3. User Provisioning Section 4. Email Repliability Section 5. Migrating Mail Files Section 6. Rooms and Resources Database Migration Section 7. Mail-in Database Migration Section 8. Setting Migration Status Section 9. Access and Delegation Migration Section 10. All Accounts Section 11. Customer Status Reports Section 12. Logs About us Technical support resources Appendix A: Staging Replicas Appendix B: Pre-Migration Troubleshooting Appendix C: Work with Files (Import/Export) Appendix D: Item Processing Results Appendix E: Migration Result Statuses Appendix F: Recovery Process Appendix G: Automatic Migration Restart Appendix H: Folder Processing Order

7.2 Migrating Mail-in Databases

A Mail-in database can be migrated either to a .pst file or to the Exchange server.

The first step in the migration of a mail in database is to import it into Migrator for Notes and prepare it for migration.

  1. Expand the Mail In Database Migration | Preparation | Import view in the Navigation Pane

  2. Click Import Mail-in DBs:

    Mail In Database Migration | Import View

  3. If the Select a Database dialog box appears, select the Domino Directory you want to use for the import; click OK

  4. From the Mail-In Databases view in <Domino directory> dialog box, select the mail-in database that you want to migrate, and click OK:

  5. Click OK in the message box:

     

    Mail-in database successfully imported

  6. Next, click the Audit Mail In view on the Navigation Pane and select a database in the Data Pane to verify

  7. Click the Verify Mail-In Database button:

    Audit Mail In View

  8. Click Yes in the confirmation box:

  9. Click OK in the box that appears showing that the database has been audited

  10. Go to Migration Profiles under the Configuration view in the Navigation Pane; create a profile to migrate the mail in databases to a .pst file and save it

  11. Navigate back to the Mail In Database Migration | Migration | Set Migration Profile view in the Navigation Pane

  12. Select the database and then click the Set CMT Migration Profile button

  13. Select the migration profile you created to migrate the mail in databases to a .pst file in the Select Migration Settings dialog box, and click OK:

  14. Click the Migrate view in the Navigation Pane

    Select the database and then click Migrate Mail-In Database:

  15. From the Select Migration Priority dialog box, select a priority and click OK:

  16. Depending on the size of the data being migrated, the transfer may take few minutes to several minutes

  17. The Refresh Migration Status button allows you to refresh the status of the selected mail-in databases

If the Audit Exchange Migrated Data option is enabled in the Settings, an Audit Migrated Data button will appear.

This agent audits the Exchange mailbox post-migration and creates a CSV file in the C:\Program Files\Binary Tree\CMT for Exchange\Logs directory of the workstation used to initiate the audit.

The CSV file has the following format:

  • Column A - UNID

  • Column B - NoteID

  • Column C - Migration Status (0=Unknown Result Status, 1=Successful, 2= Partially Migrated - Encrypted Body, unable to migrate attachment, but part of the message was converted and is available in Outlook)

  • Column D - Message Subject

The last line of the CSV file states “Audit Completed” when the agent completes. Contact and Group migrations are not included in the audit.  Child documents that are integrated with the parent documents are not be listed in the CSV file.

 

 

7.3 Mail-In Database Replicas

Mail-In Database Replicas can be created and managed if Replication is enabled. Note that Replication must be enabled and configured in the Replica Settings tab of Settings. Replication views do not appear if Replication is disabled.

To manage replication:

  1. Expand the Mail In Database Migration | Preparation | Create Replicas view

  2. To create replicas, select one or more entries and click the Create Replicas button; the Change Replication Formula option is also available in this view:

  3. Select the date when you want the migration to start; click OK:

  4. In the Select the Staging Server that appears, select the Staging Server that should be used for replica creation; click OK:

     

  5. The Proceed with Replica Creation? window will appear; click Yes

  6. The Results window will appear showing the operation has completed; click Ok; the completed replicas will show in the Data Pane:

  7. Click Compare Replicas; the replica comparison will allow you to compare the original mail-in database and the staging replica

  8. Select a mail-in database from the Data Pane and click the Verify Actions button; select an option from the drop-down menu; a Quick Push Replication option is also available; click the Help button for more information about the replica comparison view:

  9. The following table describes the function of each menu option:

Option

Description

Run Replica Comparison For Selected Users

Allows you to select entries and compare replicas

Set Verification Flag for Selected Users

Allows you to select entries and set a verification flag for them

Remove Verification Flag for Selected Users

Allows you to select entries and remove the verification flag for them

 

  1. You may delete selected mail-in databases from the Delete Replicas view:

  2. Click By Group.

  3. This view gives you the ability set migration status, migration group, migration workstation.

7.4  Provisioning Mail-in Databases

Perform the following steps to set up Office 365 mailboxes:

  • Select the appropriate resource.

  • Select one or more entries and then click the Set Country Code button to select a country code.

  • Select one or more entries and then click the Set Full Access button and select Set Full Access.

  • Select one or more entries and then click the Enable O365 Mailbox button to enable a Mailbox.

    To match the selected Mail-In databases:

  1. Expand Preparation | Provisioning

  2. Select mail-in databases in the Data Pane and then click the Match selected button

  3. The drop-down menu displays four menu options:

    The following table describes each menu option:

Option

Description

Match selected entries using LDAP

Matches selected Mail-in databases with their corresponding entries in AD using LDAP.

Match Selected users on CAS server

Matches selected Mail-in databases with their corresponding entries in AD on the Exchange CAS server.

Match Selected entries using PowerShell

Matches selected Mail-in databases using PowerShell.

Match all entries using PowerShell

Matches all Mail-in databases using PowerShell.

Match Selected Entries using LDAP

  1. Select the Match selected entries using LDAP menu option

  2. The selected Mail-in databases are matched in AD

  3. Click OK to close the message box

Match Selected users on CAS Server

Use this option if the destination mailbox server and the CAS servers are not the same server

  1. Select the Match Selected users on CAS server menu option

  2. The selected Mail-in databases are matched on the Exchange CAS server; click OK to close the message box

Match Selected entries using Powershell

  1. Select the Match Selected entries using PowerShell menu option

  2. The selected Mail-in databases are matched using PowerShell; cllick OK to close the message box

Match all entries using Powershell

  1. Select the Match all entries using PowerShell menu option

  2. All Mail-in databases are matched using PowerShell. Click OK to close the message box

    Once the migration is completed, you can update mail routing.

  1. Click the Mail Routing button to set mail routing to Exchange; the Set Mail Routing Back to Notes option is for rolling back if needed

7.4 Provisioning Mail-in Databases

7.3 Mail-In Database Replicas

Mail-In Database Replicas can be created and managed if Replication is enabled. Note that Replication must be enabled and configured in the Replica Settings tab of Settings. Replication views do not appear if Replication is disabled.

To manage replication:

  1. Expand the Mail In Database Migration | Preparation | Create Replicas view

  2. To create replicas, select one or more entries and click the Create Replicas button; the Change Replication Formula option is also available in this view:

  3. Select the date when you want the migration to start; click OK:

  4. In the Select the Staging Server that appears, select the Staging Server that should be used for replica creation; click OK:

     

  5. The Proceed with Replica Creation? window will appear; click Yes

  6. The Results window will appear showing the operation has completed; click Ok; the completed replicas will show in the Data Pane:

  7. Click Compare Replicas; the replica comparison will allow you to compare the original mail-in database and the staging replica

  8. Select a mail-in database from the Data Pane and click the Verify Actions button; select an option from the drop-down menu; a Quick Push Replication option is also available; click the Help button for more information about the replica comparison view:

  9. The following table describes the function of each menu option:

Option

Description

Run Replica Comparison For Selected Users

Allows you to select entries and compare replicas

Set Verification Flag for Selected Users

Allows you to select entries and set a verification flag for them

Remove Verification Flag for Selected Users

Allows you to select entries and remove the verification flag for them

 

  1. You may delete selected mail-in databases from the Delete Replicas view:

  2. Click By Group.

  3. This view gives you the ability set migration status, migration group, migration workstation.

7.4  Provisioning Mail-in Databases

Perform the following steps to set up Office 365 mailboxes:

  • Select the appropriate resource.

  • Select one or more entries and then click the Set Country Code button to select a country code.

  • Select one or more entries and then click the Set Full Access button and select Set Full Access.

  • Select one or more entries and then click the Enable O365 Mailbox button to enable a Mailbox.

    To match the selected Mail-In databases:

  1. Expand Preparation | Provisioning

  2. Select mail-in databases in the Data Pane and then click the Match selected button

  3. The drop-down menu displays four menu options:

    The following table describes each menu option:

Option

Description

Match selected entries using LDAP

Matches selected Mail-in databases with their corresponding entries in AD using LDAP.

Match Selected users on CAS server

Matches selected Mail-in databases with their corresponding entries in AD on the Exchange CAS server.

Match Selected entries using PowerShell

Matches selected Mail-in databases using PowerShell.

Match all entries using PowerShell

Matches all Mail-in databases using PowerShell.

Match Selected Entries using LDAP

  1. Select the Match selected entries using LDAP menu option

  2. The selected Mail-in databases are matched in AD

  3. Click OK to close the message box

Match Selected users on CAS Server

Use this option if the destination mailbox server and the CAS servers are not the same server

  1. Select the Match Selected users on CAS server menu option

  2. The selected Mail-in databases are matched on the Exchange CAS server; click OK to close the message box

Match Selected entries using Powershell

  1. Select the Match Selected entries using PowerShell menu option

  2. The selected Mail-in databases are matched using PowerShell; cllick OK to close the message box

Match all entries using Powershell

  1. Select the Match all entries using PowerShell menu option

  2. All Mail-in databases are matched using PowerShell. Click OK to close the message box

    Once the migration is completed, you can update mail routing.

  1. Click the Mail Routing button to set mail routing to Exchange; the Set Mail Routing Back to Notes option is for rolling back if needed

Match Selected Entries using LDAP

7.3 Mail-In Database Replicas

Mail-In Database Replicas can be created and managed if Replication is enabled. Note that Replication must be enabled and configured in the Replica Settings tab of Settings. Replication views do not appear if Replication is disabled.

To manage replication:

  1. Expand the Mail In Database Migration | Preparation | Create Replicas view

  2. To create replicas, select one or more entries and click the Create Replicas button; the Change Replication Formula option is also available in this view:

  3. Select the date when you want the migration to start; click OK:

  4. In the Select the Staging Server that appears, select the Staging Server that should be used for replica creation; click OK:

     

  5. The Proceed with Replica Creation? window will appear; click Yes

  6. The Results window will appear showing the operation has completed; click Ok; the completed replicas will show in the Data Pane:

  7. Click Compare Replicas; the replica comparison will allow you to compare the original mail-in database and the staging replica

  8. Select a mail-in database from the Data Pane and click the Verify Actions button; select an option from the drop-down menu; a Quick Push Replication option is also available; click the Help button for more information about the replica comparison view:

  9. The following table describes the function of each menu option:

Option

Description

Run Replica Comparison For Selected Users

Allows you to select entries and compare replicas

Set Verification Flag for Selected Users

Allows you to select entries and set a verification flag for them

Remove Verification Flag for Selected Users

Allows you to select entries and remove the verification flag for them

 

  1. You may delete selected mail-in databases from the Delete Replicas view:

  2. Click By Group.

  3. This view gives you the ability set migration status, migration group, migration workstation.

7.4  Provisioning Mail-in Databases

Perform the following steps to set up Office 365 mailboxes:

  • Select the appropriate resource.

  • Select one or more entries and then click the Set Country Code button to select a country code.

  • Select one or more entries and then click the Set Full Access button and select Set Full Access.

  • Select one or more entries and then click the Enable O365 Mailbox button to enable a Mailbox.

    To match the selected Mail-In databases:

  1. Expand Preparation | Provisioning

  2. Select mail-in databases in the Data Pane and then click the Match selected button

  3. The drop-down menu displays four menu options:

    The following table describes each menu option:

Option

Description

Match selected entries using LDAP

Matches selected Mail-in databases with their corresponding entries in AD using LDAP.

Match Selected users on CAS server

Matches selected Mail-in databases with their corresponding entries in AD on the Exchange CAS server.

Match Selected entries using PowerShell

Matches selected Mail-in databases using PowerShell.

Match all entries using PowerShell

Matches all Mail-in databases using PowerShell.

Match Selected Entries using LDAP

  1. Select the Match selected entries using LDAP menu option

  2. The selected Mail-in databases are matched in AD

  3. Click OK to close the message box

Match Selected users on CAS Server

Use this option if the destination mailbox server and the CAS servers are not the same server

  1. Select the Match Selected users on CAS server menu option

  2. The selected Mail-in databases are matched on the Exchange CAS server; click OK to close the message box

Match Selected entries using Powershell

  1. Select the Match Selected entries using PowerShell menu option

  2. The selected Mail-in databases are matched using PowerShell; cllick OK to close the message box

Match all entries using Powershell

  1. Select the Match all entries using PowerShell menu option

  2. All Mail-in databases are matched using PowerShell. Click OK to close the message box

    Once the migration is completed, you can update mail routing.

  1. Click the Mail Routing button to set mail routing to Exchange; the Set Mail Routing Back to Notes option is for rolling back if needed

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