Defining Custom Properties for use in ControlPoint Advanced Searches (SharePoint Server) (4286070)

For SharePoint Server 2010, 2013 or 2016 farms that are subscribed to the Managed Metadata service application, ControlPoint Application Administrators can use Managed Metadata to define "Custom Properties", which can be applied to SharePoint sites via the ControlPoint Set Site Properties action. Unlike native SharePoint, which allows Managed Metadata to be applied only to a list column, ControlPoint allows you to tag a site with Managed Metadata, for use such as parameters in ControlPoint Advanced Searches.

NOTE: For Custom Properties to be definable, the ControlPoint web application must be associated with the relevant Managed Metadata service application(s).

To define Custom Properties:

1. Open the Settings page for the ControlPoint Configuration Site's Custom Properties list.
   
   
    
2. Under Columns, click Create column.
   
   
    
3. Enter a Column name, which is the name you want to assign to the Custom Property. And for column type, select Managed Metadata.
   
   
    
4. For Term Set Settings, select either of the following:
   • Use a managed term set, then select the term set you want to use.
   • Customize your term set, then create the term set you want to use.

   

   NOTES:

   • Although list-specific term sets are not available to other lists in the farm when used within native SharePoint, term sets created within this list can be used as ControlPoint Custom Properties by all sites throughout the farm.
   • Additional settings, such as Allow multiple values, Allow Fill-in and Default value are not valid for Custom Properties.
5. To save the custom property, click OK.

NOTES:

• Custom Properties defined within this list will be available for selection in the Set Site Properties user interface.
• If you delete a Managed Metadata column from the Custom Properties list, it will no longer be selectable as a Custom Property and any existing site associations will be lost.
• If you change the value of a Custom Property, the value will be changed for all of the sites with which it is associated.