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Quadrotech Nova Current - User Guide

Adoption Accelerator Delegation & Policy Control Reporting Tenant Management System Settings About

Creating a group and Team prefix

Administrators can define a prefix that is applied to the name of newly created groups and teams. The prefix can be set separately for each organizational unit in the enterprise.

Creating a new group prefix

Follow these steps to enable this functionality for newly created groups and groups associated with teams:

1.Go to Manage Administration > Tenants.

2.Find the desired root tenant or meta Organizational Unit (OU).

3.Click the ellipsis (...) and select Edit.

4.Enter a prefix that will be applied to all newly created groups.

Creating a new Team prefix

Follow these steps to enable this functionality for new teams.

1.Go to Manage > Teams.

2.Find the desired Teams OU.

3.Click the ellipsis (...) and select Edit.

4.Enter a prefix that will be applied to all groups associated with newly created teams.

Identify when jobs are not running

As a Nova administrator, it is important to quickly identify when jobs within your tenant are not running and troubleshoot these issues.

Jobs are color-coded accordingly:

·Jobs that have not been running for 0-3 days are not color-coded.

·Jobs that have not been running for 3-6 days are YELLOW.

·Jobs that have not been running for 6+ days are RED.

 

Here is how it looks:

NovaRed

What are the roles within Nova?

Users of the Nova application can be assigned one or more roles. Each role provides functionality in the Nova application itself. Roles can be combined. The following is a list of the roles, and what they give access to:

System Administrator

This role gives access to the Tenant Management System, and does not give any direct access to the Nova application (unless it is combined with other roles).

Account Administrator

This gives access to be able to create and manage policies in Delegation and Policy Control. In addition, audit logs can be viewed to see how the policies have been used by delegated administrators. There are several other administrative functions which are shown in this screenshot:

Roles-Account-Administrator

Autopilot Classic

This role is most appropriate to assign to a delegated administrator. This gives access to be able to perform allowed actions against users, mailboxes, groups, contacts and Microsoft Teams. What the user will be able to do is governed by the policies which are applied to them and were configured by someone with at least the Account Administrator role. .

Radar Classic

This gives access to reporting data, and the Report Center.

Report Reader

Report Readers are assigned a view-only status for reports. They can read, print and download (.CSV or .PDF) reports, but unable to create, import, clone or edit reports. Nova administrators have the right to grant this access to protect and maintain accountability, data integrity and security. For more on this role, click here.

Auth Policy Admin

This gives users the ability just to manage policies within Nova. The option to get into Authorization Policies will be enabled in the Manage Administration menu.

 

Auth Policy administrators also have the ability to delegate certain subsets of custom PowerShell commands to selected users, which can be organized in an organization unit hierarchy. It is advised that Auth Policy Admins create dedicated organizational units exclusively for PowerShell scripts.

License Admin

This gives people the ability to create and maintain License Policies. The option will be available on the Manage Administration menu.

Organizational Unit Admin

This gives users the ability to maintain virtual organizational units. The Tenants option will be available on the Manage Administration menu.

IT Administrators

This gives a user the ability to use Nova, but restricts them from changing the configuration or security of Nova itself.

Why do some Nova roles have ‘Classic' suffixes?

Two parts of Nova have existed in different systems and different formats before Nova. Nova has users which are now using Nova that used to use those systems, so these roles are named as shown on this page so that those customers understand what functionality, broadly speaking, they'll be getting with those roles. These two are:

·Radar Classic: This gives users the same functionality as they would have had in our Radar product.

·Autopilot Classic: This gives users the same functionality as they would have had in our Autopilot product.

Examples of combining roles

If a user needs to be able to create authorization policies, and perform actions on customer tenants (such as password resets, maintaining groups, adding Microsoft Teams etc.), then they should be assigned these roles:

·Account Administrator

·Autopilot Classic

If someone needs to be able to access reporting data, and perform actions on customer tenants (such as password resets, maintaining groups, adding Microsoft Teams, and so on) then they should be assigned these roles:

·Autopilot Classic

·Radar Classic

Granting Account Administrator

The following should be considered when assigning roles

·The Account Administrator roles does not work on it is own. It needs to be combined with the Autopilot Classic role.

Report reader role

Report Readers are assigned a view-only status for reports. They can read, print and download (.csv or .pdf) reports, but unable to create, import, clone or edit reports. Nova administrators have the right to grant this access to protect and maintain accountability, data integrity and security.

 

Users' with the Report Reader role:

 

Can

·See reports made by their organization (custom reports).

·Schedule and download reports.

·Change sort criteria and column ordering (without saving).

·Use search fields.

·Schedule reports to be sent to any recipient.

·Edit and cancel their own scheduled reports.

 

Can not

·See any pinned reports.

·Modify the sharing status for a report.

·See application settings in the settings panel.

·Access the Manage, Manage Administration, Usage & Adoption or the Service Monitoring tab.

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