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Quadrotech Nova Current - User Guide

Adoption Accelerator Delegation & Policy Control Reporting Tenant Management System Settings About

Private, public and system reports

There are different types of reports that are immediately available to you in the Report Center, each with their own different actions.

System reports

System reports are pre-built reports that are available with your subscription straight away. With a variety of system reports at your fingertips, information on Microsoft workloads, user details, licensing, security and more are all ready for you to view. If you are brand new to Nova reporting, we have highlighted some system reports that you may find helpful.

Report Name

Report Description

Data Chart Type

Report Section

Section Description

OneDrive Usage Charts

An overview of users engagement with OneDrive.

Combined Line Graph

OneDrive Usage Summary

Files edited and viewed, files shared internally and externally and files synced.

Line Graph

Files Viewed per Day

Amount of OneDrive files viewed within a 30 day period

Line Graph

Files Shared Internally per Day

Amount of OneDrive files shared within your organization over the past 30 days.

Line Graph

Files Shared Externally per Day

Amount of OneDrive files shared outside of your organization per day over the past 30 days.

Line Graph

Files Synced per Day

Amount of OneDrive files synced to OneDrive within the past 30 days.

User Details

An overview of the details of users within your environment.

Table

User Details

Core user details, including display name, email, job title and department.

Pie Chart

Users by Country

Amount of users in each country of your organization.

Timeline

Most Recent Password Changes

Most recent password changes within your organization.

Table

List of Disabled Users

List of disabled users but still are users within your organization. Fields include name, email, job title and department.

License Overview

An overview of your licenses at tenant level.

Pie Chart

Tenant License Distribution

Licenses distributed within your organization, by license name.

Table

Licenses Purchases or Available

Licenses that have been purchased and/or are available within your tenant. Data fields include licenses assigned, licenses unassigned, percentage of licenses that have been assigned and percentage of licenses that are idle.

Table

Licenses Applied by User

Main license applied to each user.

Table

License Assignment Dates

Licenses applied to a user, and when that license was used most recently.

Pie Chart

Has Exchange License

How many users have and do not have an Exchange licensed assigned to them.

Pie Chart

Has Teams License

How many users have and do not have an Teams licensed assigned to them.

Pie Chart

Has SharePoint License

How many users have and do not have an SharePoint licensed assigned to them.

Pie Chart

Has Skype License

How many users have and do not have an Skype licensed assigned to them.

Pie Chart

Has OneDrive License

How many users have and do not have an OneDrive licensed assigned to them.

Pie Chart

Has Yammer License

How many users have and do not have an Yammer licensed assigned to them.

Mail Traffic

An overview of mailing activity at tenant level.

Line Graph

Inbound Good Mail (Last 30 Days)

Number of safe mail received in the environment within the past 30 days.

Line Graph

Outbound Good Mail (Last 30 Days)

Number of safe mail sent from the environment within the past 30 days.

Line Graph

Inbound Spam (Last 30 Days)

Number of spam mail received in the environment in the past 30 days.

Line Graph

Outbound Malware (Last 30 Days)

Number of spam mail being sent from the environment in the past 30 days.

Table

Mail Traffic Statistics (30 Days)

An overview of mail traffic within the environment within the past 30 days. Data fields include Inbound and Outbound Good and Spam mail, as well as Outbound Spam Envelope and IP Block.

Table

Spam and Malware Traffic (30 days)

Number of spam and malware mail being sent and received within the environment within the past 30 days.

Heat Map

Messages sent this month

Amount of messages sent by department in the past 30 days.

Teams Usage

An overview of Microsoft Teams usage by users at tenant level.

Stacked Line Graph

30 day call, chat and meeting count

Amount of calls, chats and meetings held within Teams in a 30 day period across the environment.

Column

Teams Chats by Department (This Month)

Amount of Teams chat messages being sent across the environment by department in the past 30 days.

Column

Teams Meetings History by Department (This Month)

Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by department.

Stacked Column

Teams Meetings History by Department (This Month)

Amount of Teams meetings being held across the environment by department in the past 30 days. This chart is sorted by date.

Stacked Column

Teams Chats by Department (This Month)

Amount of Teams chats being sent across the environment by department in the past 30 days. This chart is sorted by date.

Irregular Sign-Ins

Details on unknown sign-ins at tenant level.

Table

List of Irregular Sign-Ins

Details on failed sign-ins, including Failure Reason, Sign-In Date and Time and Error Code.

Pie Chart

Location of Irregular Sign-Ins (Last 7 Days)

Irregular sign-ins by country in the past 7 days. Interactive wedges include information on Failure Reasons and Sign In Time and Date.

Table

Irregular Sign-In Details Count (Last 7 Days)

Details on the amount of errors that each Error Failure has had in the past 7 days.

Mobile Device Type and Distribution

Details on users' mobile device types and operating systems at tenant level.

Pie Chart

Devices by Client Type

Amount of users associated with each client type.

Stacked Column

Devices by OS with Department

Amount of users associated with each mobile Operating System, sub-grouped by department.

Pie Chart

Active Device OS Distribution

Amount of users associated with each mobile Operating System.

Table

Apple Devices

A list of users who have an Apple device. Data fields include assigned country, access state and device model.

Table

Android Devices

A list of users who have an Android device. Data fields include assigned country, access state and device model.

Table

Windows Devices

A list of users who have a Windows device. Data fields include assigned country, access state and device model.

Heatmap

Device by Type and Country

A chart of how many device manufacturers are associated with users by country.

Administrative Roles and Global Administrators

Details on users' roles and role distribution within an environment.

Table

Administrative roles

A list of users' who have been granted administrative roles within an organization.

Table

Global Administrators

A list of users' who have been granted a global administrator role within an organization.

Table

Defined Roles

A list of users' who have a specific role assigned to them.

Pie Chart

Role Distribution

The number of users in specific roles.

Table

Users with Administrative Role (Extended Details)

Details on a user's role, including role name, type and description.

Timeline

Changes in Roles

Names and details of users' that have had their roles changed.

System reports can be downloaded as a CSV format, but can not be edited, scheduled or deleted from the Report Center. If you would like to edit or schedule a report, you can do so by cloning it, which you can do by clicking on the ellipses or by opening the report and clicking on 'Edit', which will prompt you to clone the report. To find out more on what you can do with a report, click here.

Public reports

Public reports can be seen, edited, printed, scheduled and/or downloaded by your organization.

Private reports

Private reports can only be seen by you, and are hidden from the other users of your organization. You can take the same actions as public reports.

Creating a custom report

Expanding on the three step process, here is an overview of the steps you will follow to create a new report:

1.Select the Report Center option from the left menu bar.

2.Click Create Report, which is located in the top right corner of the page.

3.Enter a report name in the text field.

4.Click the + sign in the empty section to add a new section to the report.

5.Give the section a name in the Add Title field, and add a description if necessary, and select the tick icon to save the title and description.

6.Choose how you would like your data to be presented; choose between a chart, graph, table, timeline, or map. Find more on data presentation types in the following sections.

7.Choose a data source, depending on the information you would like to present.

8.If necessary, choose an organization and organization group.

From this point, the steps vary dependent on your choice of presentation type.

Creating a custom chart or pivot section

Charts and pivots give you a great range of graphs to view a variety of data across your tenant. Charts and pivots also give you access to view the many data sources Nova has on offer in easy to analyze diagrams.

9.Select your chart type. This includes the following types:

ChartTypes

10. Choose your operator (average, count, sum, min, max).

11.Choose your Applied to field. This represents your Y axis.

12. Choose your Series name. This is your X axis.

13. Optionally, choose your category. This is additional information with your X axis.

14. If applicable, add sorting and filters.

15. Add an offset and a limit.

a.An Offset is the starting record for the section.

b.The Limit is the number of records returned and visible within the report. When downloading a section, this limit is ignored.

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NOTE: When downloading a section, this limit is ignored.

16. Choose whether you would like the Overflow option. Setting an overflow will gather objects outside of a specific range into its only section.

17. Optionally, choose whether to drill down data fields. These can be fields you have selected for your section, or other fields within the data source.

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NOTE: You have the option to view the raw data in your chart.

You can now save your chart, and close the section.

Custom chart example: Azure Active Directory users by location

You can create an Azure AD Users by Location report. The report shows your organization's Azure AD users, broken down by location and department. This report could be helpful for planning helpdesk resources/staffing/coverage. The report includes a pie chart with the azure AD Users data source. The report's second section is a stacked bar graph with the Azure AD Users data source. Finally, the report contains a table which shows users' display names, country/region and departments. Here is how the finished report looks:

 

ReportDesignerReportExample2

Here are the steps to create this report:

1.Click Create Report.

2.Enter a report title, for example Azure AD Users by Location.

3.You will add 3 sections to this report using the steps below:

 

Section One: Users by Location Stats

 

Section 2: Users by Location and Department

 

Section 3: List of Users by Department

 

After you are done adding sections, click Save.

 

Here is a video going through these steps.

 

Custom chart example: License assigned by country heat map

The heatmap shows a breakdown of all of your main base licenses distributed by country. The color coding helps you identify which license has been assigned to which country the most.

To create this report:

Heatmap

Custom chart example: OneDrive usage

You can create a OneDrive Usage report. The report shows:

·which of your users are using OneDrive for Business most (the most items and the largest items)

·vertical line bar graph with OneDrive User Data as the data source, sorted by item count (listed by user ID)

·a table that also uses OneDrive User Data as the data source. This table is sorted by item size.

·a vertical line bar graph with OneDrive User Data as the data source. This table is filtered by item size (results in this graph also listed by user ID).

Here is how the finished report looks:

ReportDesignerExample3

Here are the steps to create this report:

1.From the dashboard, click Create Report.

2.Enter a report title, for example OneDrive Usage.

3.You will add 3 sections to this report using the steps below:

Section One: Top 10 Users by Item Count

Section 2: Top OneDrive Users

Section 3: Top 10 Users by Item Size

After you are done adding sections, click Save.

Watch this video to see the above steps in action.

Custom chart example: License utilization

Here is another example of creating a report in the Nova Report Center.

Creating a report using License data sources allow you to get a scope of your license utilization within your tenant. This includes

·Assigned units – licenses applied to users

·Unassigned units – licenses not applied to users

·Idle units – licenses applied to users but are not being used i.e. disabled/deleted users

 

See below to view the steps on how to create a chart section on your license usage.

 

Custom chart example: Stacked inbound/outbound mail chart

Creating stacked graphs allows you to view multiple data fields in one easy to analyze chart. For example, in the chart below, we will create a stacked bar graph that shows the sum of inbound mail and outbound mail in one chart.

To begin creating your stacked chart:

The data should now appear within your section. Click close section, then save. This chart can download as a PDF, if desired.

InbOutMail

Creating a custom table section

Tables are the best method to view a wide variety of data within one report. Unlike the other report types in the Report Center, tables allow you to view multiple fields with data that you select to suit your needs.

 

9.Select your data fields for your table. You can add as many fields as you require.

10. Add aggregation, sorting and filtering to your table.

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NOTE:  Aggregation brings the amount of items you have in a field together. For example, if users are involved in multiple departments, aggregating on the Department field with the Count operator will show the number of departments for that user, rather than the name of the departments.

11. Choose whether to enable paging. If paging is enabled, your table will be divided into multiple pages, depending on the amount of data collection for the section.

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NOTE:  Having paging enabled or disabled will not affect your download of your report; all data results will be listed within one table in your downloaded table.

12. Choose your initial page size. This is the amount of records within each page.

 

You can now save your chart, and close the section.

Custom table example: Spam and malware report (30 days)

You can create an Office 365 Spam and Malware report section that shows the number of spam and malware attempts over the last 30 days. The report section includes a table showing all fields related to the Office 365 Mail Traffic data source. It is sorted in descending order by scan date, and the results are filtered so only the last 30 days display. Here is how the finished report section looks:

 

ReportDesignerExample

 

Click here to see how to create this report in your Nova Environment.

 

Here is a video of these steps.

Custom table example: License utilization

However, what if we would like a table that includes the raw data, as well as data that shows assigned, unassigned and idle units? Let us see how we do that here

 

Check out this video on how to create this report below.

Custom table example: Assigned licenses over time

You may want to see assigned licenses for a specific license within your environment over a certain period of time. The step by step process below explains how to do that.

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NOTE: Our license example is PowerBI, but use which license is relevant to your environment as you go through the steps.

 

See how to create this report.

 

Custom table example: List of users by department

This is a continuation of a report in the charts and pivots section of this guide. Below is a step by step guide on how to view your users by their associated department.

List of Users by Department

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