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Metalogix Archive Manager for Files 8.2 - ArchiveWeb Manual

Exchange Search

Under the Search node you can search in archived emails (if only EXCHANGE checkbox has been checked on the Criteria page) with search criteria specific for email archive. Search criteria can be defined on three tabs available in the left navigation pane:

·Criteria

·Mailboxes

·Document tags

 

Mailboxes

If you are given access rights to other mailboxes, they are listed on this tab. Should you want the search to be conducted in these mailboxes too, check the desired mailboxes. If there are too many mailboxes, you can sort or group the list as usual (by clicking the desired column header or by dragging the desired column to the grouping bar just above the list).

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NOTE: In case of searching in journal mailbox:

·If a user has Journal permission set in ArchiveWeb then the user can search only in own emails, where is present as a kind of recipient (sender, recipient).

·If a user has access set in "Archive Manager \ Tools \ Mailbox rights manager" for journal mailbox then the user can search all emails in journal.

At least one mailbox MUST be checked to start the search. The specified selection is preserved also after log-off (unless the option “Remember last mailbox / server selection” in Manage settings /Profile is not switched off).

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Criteria

On the Criteria node enter the desired word, phrase, or combination of words with logical operators (AND, OR) or word with patterns into the Full text text box. By selecting the respective check boxes under the Fulltext text box, Include section, define whether the query should be searched for in:

·Search in active documents

·Search in documents marked for deletion

·Search in versions. The match will be shown for each version separately.

 

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NOTE: The fulltext search is enabled only if Archive Manager Search was installed and the post processing plugin was configured.

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The Full text text box also supports wildcard search as described in the table below:

Wildcard

Description

Example

SQL representation

*

A substitute for zero or more characters

*.htm

LIKE ‘%.htm’

?

A substitute for a single character to match

Clas?ic film.mpg

LIKE ‘Clas_ic film.mpg’

The Include section:

·If Search in active documents is selected, search is executed in regular archived emails

·If Search in documents marked for deletion is selected, ITEMS MARKED FOR DELETION IN THE ARCHIVE WILL BE SEARCHED, too

·If Search in versions. The match will be shown for each version separately is selected, all versions of the item will be searched.

 

You can also specify your search criteria in more details. Use the 'Add new clause'. You may restrict your search by setting some other criteria in the Field, Operation, and Value fields, e.g.

Field: Archived date

Operator: =

Value: month/day/year 01/02/2015

Just specify your criteria in the drop-down boxes. To add more conditions, click the green plus sign (ARCHIV~1_img65) and new condition line appears. Add as many criteria as you need.

You can remove the specific by clicking the Delete icon (ARCHIV~1_img66). To delete all of them, click the Clear button in the bottom right corner of the window.

When all search specifications have been set, click the Search.

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NOTE: At least one mailbox must be check under Mailboxes node to conduct the search

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The search results list views offers the same functionality as Exchange/Files list views – sorting, grouping, filtering by filter/by tabs, preview and comments. Under the More actions link (MENU) find the same actions as available (and described) on the main Exchange/Files tabs.

For more information on saving, exporting etc. search results, see the "History" and "Template" sections.

Document tags

On the Document tags tab you can specify which category of tagged emails should be searched through. Further, if you click Marked with all selected tags radio button, the search result will contain only emails which are tagged with ALL selected tags. If you click Marked with any selected tag radio button, the search result will contain emails tagged with any of the selected tags.

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Files Search

Under the Search node you can search in archived files (if only FILES checkbox has been checked on the Criteria page) with search criteria specific for file archive. To start the search, click on the Search option on the main bar. Search criteria can be defined on three tabs clickable from the left navigation pane:

·Criteria

·Servers

·Document tags

Servers

Click Servers in the left pane to select which servers you want to search through. At least one server MUST be checked to enable searching. The specified selection is preserved also after log-off (unless the option “Remember last mailbox / server selection” in Manage settings /Profile is not switched off).

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Specify your search criteria further:

Criteria

Enter the desired word, phrase, or combination of words with logical operators (AND, OR) or word with patterns into the Full text text box.

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NOTE: NOTE: The full text search is enabled only if Archive Manager Search is installed and the post processing plugin was configured.

The Full text text box also supports wildcard search as described in the table below:

Wildcard

Description

Example

SQL representation

*

A substitute for zero or more characters

*.htm

LIKE '%.htm'

?

A substitute for a single character to match

Clas?ic film.mpg

LIKE 'Clas_ic film.mpg'

The Include section:

·If Search in active documents is selected, search is executed in regular archived files.

·If Search in documents marked for deletion is selected, items marked for deletion in the archive will be searched.

·If Search in versions. The match will be shown for each version separately is selected, all versions of the item will be searched.

 

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Documents tags

Under the Document tags tab you can specify which category of tagged documents should be searched through. If you click Marked with all tags radio button, the search result will contain only documents which are tagged with ALL selected tags. If you click Marked with any tags radio button, the search result will contain documents tagged with any of the selected tags.

Finally click Search. Search results will be displayed in the main pane.

The search results list views offers the same functionality as Files list views – sorting, grouping, filtering by filter/by tabs, preview and comments. Under the More actions link (MENU) find the same actions as available (and described) on the main Files tabs.

For more information on saving, exporting etc. search results, see the „History“ and „Template“ sections.

Search Results

Found search results get displayed in the main pane. For Common search both Exchange Search Results and Files Search Results are displayed on separate tabs (see the screenshot below). The list of results features the same functionality as any other list view in ArchiveWeb.

All operations over search results are asynchronous. By invoking any search operation it will be listed in TASKS and executed asynchronously.

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When full text search is used, keywords in the search results can be highlighted (this function is available only for Exchange search).

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NOTE: the Hit highlight check box must be selected in the Manage settings / Profile window, and a color can be chosen from the Hit highlight color field. Journal items can also be highlighted by specifying a color from the Journal highlight color picker.

List view contains the following special columns:

oFolder – specifies item’s location (for Exchange search results it is mailbox folder name, for Files search results it is directory path)

List columns can be managed (show/hide) in the Columns section of the user profile (click <UserName> / Manage settings / Profile).

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NOTE: For Archive Manager for Files hits can be displayed also for non-supported files such as MS Office documents and HTML. For more details see the “List view conventions” section.

 

 

Search History

Every search executed in ArchiveWeb is logged under the History node with both the search criteria and search results. It allows you to view or save the search results. The save function transfers the results to Templates – for more info see the “Templates” section below.

NOTE: The Search History lists last 10 search results by default. To change this number you have to modify the PamSearch.exe.config file located on MAMSearch folder (for example: C:\Program Files\Metalogix\MAMSearch). For more information see the “Extending Search History” section.

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After clicking the History node individual search logs are listed. The title of the log indicates if the search was executed over Exchange archive, Files archive or both. To view the details about the search criteria/results for the given search, click the double arrow (ARCHIV~1_img74) next to the Search query or Search results summary. The number of found items is also displayed.

Icons on the right side of each search log allows you to:

·delete (icon-search-results-delete) the log and associated search results as well

·edit query (icon-search-results-edit-query) redirects you to the previous search page where you can execute new search after editing existing query

·view (icon-search-results-view) the search results – exactly as if you have executed the given search query; you can then work with the results as usual (see the Exchange Search and Files Search sections)

·save (icon-search-results-save) the search results under Templates; enter the template name in the pop-up dialog and click Save.

 

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